Purchasing Agent

Job Description

Job Description

Job Title: Purchasing Agent Job Description

The Purchasing Agent manages the full purchasing cycle for specialized, low-volume materials and equipment to support seamless production and operational efficiency. This role oversees purchase orders, monitors the accounts payable invoice inbox, coordinates closely with vendors, and maintains accurate inventory levels. The position requires strong organizational skills, clear communication, and the ability to execute precise purchasing workflows with consistency and reliability.

• Manage the end-to-end purchasing cycle, including creating, issuing, and tracking purchase orders for specialized materials and equipment.
• Monitor the accounts payable invoice inbox daily to ensure timely processing, proper documentation, and accurate routing of invoices.
• Maintain low-volume inventory by performing regular inventory checks, reconciling stock levels, and coordinating replenishment as needed.
• Communicate with vendors to confirm pricing, lead times, order status, and delivery schedules, ensuring accuracy and preventing delays.
• Review invoices for accuracy, match them to purchase orders, and resolve discrepancies in coordination with accounts payable and relevant internal teams.
• Track incoming shipments, verify deliveries against purchase orders, and update internal systems to maintain real-time inventory accuracy.
• Support internal teams by sourcing materials, obtaining quotes, and ensuring purchasing activities align with production and operational needs.
• Maintain organized purchasing records, vendor files, and documentation to support compliance and audit readiness.
• Assist with cost-control efforts by monitoring pricing trends and identifying opportunities for savings or improved vendor performance.
• Collaborate with leadership to forecast purchasing needs and support long-term planning for specialized materials.
• Use Microsoft Excel and other purchasing tools to track orders, analyze data, and maintain accurate purchasing and inventory records.

• Demonstrated experience in purchasing, buying, or procurement, including managing purchase orders and vendor relationships.
• Strong attention to detail and accuracy in a low-volume, high-precision purchasing environment.
• Proficiency with Microsoft Excel for tracking, reporting, and analyzing purchasing and inventory data.
• Excellent communication skills with the ability to manage and maintain effective vendor relationships.
• Ability to prioritize tasks and manage multiple purchasing activities simultaneously in a fast-paced environment.
• Experience with accounts payable processes, invoice matching, or basic financial workflows.
• Familiarity with inventory management practices and working with inventory systems.
• Proven reliability, dependability, and consistency in following purchasing procedures and workflows.
• Strong organizational skills with the ability to maintain accurate records and documentation.

• Experience as a buyer, planner, or purchasing professional in a manufacturing or production-oriented environment.
• Hands-on experience with purchasing software or ERP tools to manage orders and inventory.
• Background in coordinating low-volume, specialized material procurement.
• Ability to work independently with minimal supervision while collaborating effectively with internal teams.
• Comfort with invoice review, discrepancy resolution, and coordination with accounts payable.
• Strong analytical skills to monitor pricing trends and identify cost-saving opportunities.
• Ability to adapt to changing production needs and adjust purchasing plans accordingly.

This is an onsite role within a production and operations-focused environment that relies on specialized, low-volume materials and equipment. The Purchasing Agent works closely with internal teams such as production, operations, and accounts payable, as well as external vendors and suppliers. The environment emphasizes accuracy, organization, and timely communication, with regular use of Microsoft Excel, inventory systems, and purchasing tools to maintain precise records and real-time visibility into inventory and orders.

This is a Contract position based out of Olive Branch, MS.

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Olive Branch,MS.

This position is anticipated to close on Aug 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.