Land Assistant

Description

JOB SUMMARY

The Land Assistant assists the Land Department in meeting responsibilities pursuant to Public Law 92-203 Alaska Native Claims Settlement Act (ANCSA), adheres to the Sitnasuak Native Corporation Land Use Plan and Policies, and supports the Department in professionally representing the Corporation with shareholders, community members, agencies and other stakeholders.

ESSENTIAL FUNCTIONS

Assist with varied projects in the Land Department. Assists with basic surveying. Support supervisor on trips to the field, campsites and homesites. Audit existing physical and electronic land files for completeness, accuracy, consistency, duplication and compliance with established filing standards and records retention requirements; identify discrepancies and refer needed corrections to the supervisor. Maintain file inventories, audit logs, status trackers and document indexes; record findings, follow up on missing or outdated information and support orderly remediation of existing files. Provide routine administrative support, including data entry, scanning, copying, document preparation, correspondence, scheduling, meeting support and responding to basic requests for information. Organize, label, scan and maintain physical and electronic records using established naming conventions, folder structures and confidentiality practices. Assist with GIS mapping, data entry and updating land-related map information. Assist with preparing applications and permits for review. Represent the Corporation, as assigned and under the direction of the supervisor, at community meetings, public events, field activities and meetings with shareholders, agencies and other stakeholders. Provide accurate, approved information regarding Corporation lands, land use policies, permit processes and Department activities, and refer policy, legal or decision-making matters to the appropriate supervisor. Support relationships with community organizations, government agencies, land users and regional partners by coordinating information, maintaining professional communications and tracking requests and follow-up items. Assist with preparing meeting materials, presentations, maps, correspondence and summaries, and document questions, commitments and action items for supervisor follow-up. Perform filing tasks as needed. Work as a “team-player” with employees and co-workers in a respectful and supportive manner. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities. Requirements

KNOWLEDGE, SKILLS, & ABILITIES

Ability to learn entry-level surveying skills. Ability to compile and analyze resource data. Ability to walk extensively on field trips and do field exams using GPS and/or surveying equipment. Knowledge of personal computer use, including word processing and spreadsheet programs. Knowledge of Microsoft Excel, Word and Outlook. Ability to participate in meetings. Skill in organizing resources, establishing priorities, meeting deadlines and general time management. Skill in reviewing files and records for completeness and accuracy, documenting discrepancies and maintaining reliable audit logs and tracking tools. Ability to perform administrative tasks with attention to detail; manage multiple assignments; safeguard confidential information; and maintain organized physical and electronic records. Ability to learn basic GIS mapping, land records systems and other Land Department procedures. Ability to represent the Corporation professionally and respectfully when interacting with shareholders, community members, agencies and other stakeholders. Ability to communicate approved information clearly, use sound judgment, maintain confidentiality and refer matters requiring interpretation, negotiation or management approval to the appropriate supervisor. Strong self-motivation and work ethic; ability to work without direct supervision and ethically with co-workers. Ability to interpret and adhere to corporate policies and procedures and how they relate to company goals. Excellent analytical and forecasting skills; ability to and resolve problems timely, skillfully gather and analyze, and develop alternative solutions as needed. Ability to add, subtract, multiply, and divide, find fractions, and decimals. Ability to actively listen and aid internal and external customers as needed. Ability to foster a cooperative work environment.

QUALIFICATIONS

High school diploma. A minimum of two years administrative support experience. Prior experience in related field preferred. Must be able to walk long distances to perform basic functions of the position. Valid Alaska Driver’s License and ability to comply with SNC Driver Policy. Ability to pass background screening.

WORKING CONDITIONS

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The job requires frequent exposure to the outside. The noise level in the work environment is moderate.