Travel & Expense Specialist

LHH is seeking a detail-oriented Travel & Expense Specialist to support employee expense reporting, corporate card transactions, and accounts payable functions. This position will be responsible for reviewing expense reports for accuracy and policy compliance, processing invoices and reimbursements, responding to employee and vendor inquiries, and assisting with account reconciliation and issue resolution. This is a contract to hire position for the right person.
Key Responsibilities

• Review and audit employee expense reports for accuracy, completeness, proper documentation, and compliance with company travel and expense policies
  
• Verify receipts, business purpose, required approvals, and appropriate GL, department, and project coding
  
• Process approved employee reimbursements and corporate card transactions according to established payment schedules
  
• Work with employees and approvers to resolve missing documentation, discrepancies, and policy exceptions
  
• Identify duplicate submissions, potential policy violations, and other discrepancies, escalating concerns as appropriate
  
• Receive, sort, and process invoices submitted by corporate-operated locations
  
• Verify invoice approvals, GL coding, and invoice dates to ensure expenses are recorded in the appropriate accounting period
  
• Manually enter and post approved invoices and process invoice import files
  
• Attach supporting documentation and electronic voucher copies
  
• Audit payment batches and assist with payment review and check processing
  
• Respond to vendor inquiries regarding invoice and payment status
  
• Reconcile monthly vendor statements and research outstanding balances or discrepancies
  
• Research and resolve internal billing and invoice-related questions
  
• Assist with 1099 reporting as needed
  

Qualifications

• Previous experience in travel and expense, accounts payable, or a similar accounting support role
  
• Experience reviewing employee expense reports and supporting corporate card activity preferred
  
• Understanding of GL coding, invoice processing, reconciliations, and basic accounting procedures
  
• Experience with 1099 reporting is a plus
  
• Strong attention to detail and ability to identify discrepancies
  
• Strong organizational and communication skills
  
• Ability to handle a high volume of transactions and inquiries accurately and efficiently
  
• Proficiency with Microsoft Excel required, Concur a plus.
  
  

Pay Details: $25.00 per hour

Search managed by: Emma Claris


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.