Project Managers (PMs)

Roles/Responsibilities:

• Organize and archive project artifacts in the State-designated document repository
• Create and maintain an updated Project Schedule using the project scheduling tool prescribed by the EPMO to reflect activities, dependencies, milestones, start and end dates, assigned resources, and percent of tasks completed to ensure project milestones and deliverables/outcomes are achieved. Ensure/Participate in weekly updates to the Implementation Master Schedule with Implementation vendor.
• Provide detailed project status reports using the State's Project Management Tool (PPMT).
• Create and maintain risks/issues in the (PPMT). Provide recommendations to address new project issues and risks where applicable.
• Facilitate and manage all project activities including the State's procurement process.
• Produce/update stakeholder register
• Facilitate project meetings including but not limited to risk/issue review meetings, status meetings, backlog grooming sessions, release planning meetings, change review meetings and other meetings upon request. Produce agendas (24 hours before) and minutes (24 hours after).
• Create/Update project budget records. Enter/Update EPMO Project Management Tool with actual expenditures for financial/budget tracking purposes.
• Track project decisions
• Track project action items
• Work with the EPMO IT Portfolio Manager and State governance committees to ensure impacts from changes to scope, schedule, budget, risk, or resources for any particular project are reviewed and understood before a change is undertaken, and that any such changes are formally accepted using a State approved Change Request Form. Track project changes in the (PPMT).
• Track all project deliverables by use of a deliverable approval matrix.
• Ensure successful completion of all Implementation vendor Deliverable Expectation Documents (DED)
• Ensure successful completion of all Implementation vendor Deliverable Acceptance Form (DAF)
• Conduct lessons learned activities and produce lessons learned report.
• Produce Project closeout report