Accountant

Join a dynamic and growing association named a Top Workplace by the Philadelphia Inquirer for three years running.


Job Description

The Accountant is responsible for supporting the accurate, timely, and efficient operation of the Finance department. This position performs a variety of accounting functions, including billing, accounts receivable, cash receipts and deposits, account reconciliations, accounts payable support, fixed asset accounting, and month-end close activities. The Accountant works collaboratively with Finance and operational staff to maintain accurate financial records, resolve discrepancies, strengthen internal controls, and provide reliable financial information to support organizational decision-making.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Minimum of 2-4 years of progressive accounting experience, preferably in accounts receivable, billing, general ledger accounting, reconciliations, or related areas.
• Experience working in a nonprofit, multi-location, or service-oriented organization preferred.
• Ability to learn and effectively use financial, billing, payment processing, and other technology systems.
• Accurate, detailed record-keeper who possesses meticulous attention to detail, Ensures accuracy in billing, invoicing, and financial statements
• Solid customer service skills and ability to approach members/customers with empathy, patience and understanding in resolving issues.
• Strong proficiency with Microsoft Excel, including the ability to work with formulas, sort and filter data, and perform basic financial analysis.
• Ability to analyze billing data, identify trends, and resolve discrepancies or issues.
• Strong computer skills, with solid working knowledge of Excel.
• Must be fluent in spoken and written English. Spanish speaking a plus.
• Excellent written and verbal communication skills required.
• Demonstrated maturity and ability to work both independently and collaboratively.
• Obtain and maintain all new hire certifications and training within 90 days of hire.

Essential Functions

Billing & Accounts Receivable

• Prepare, process, and maintain customer and program billing in a timely and accurate manner.
• Review billing activity for completeness, accuracy, and appropriate coding, and resolve discrepancies as needed.
• Monitor accounts receivable balances and assist with collection activities, including researching and resolving outstanding balances.
• Post and reconcile customer payments and other receivable activity to the accounting system.
• Prepare and distribute statements, invoices, and other billing-related documentation as needed.
• Work collaboratively with program and branch staff to research billing questions, payment discrepancies, and account issues.
• Assist with month-end accounts receivable close activities, including aging review and reconciliation of subsidiary records to the general ledger.

General Accounting & Account Reconciliations

• Prepare routine balance sheet and general ledger account reconciliations on a timely basis.
• Research and resolve reconciling items, discrepancies, and unusual transactions.
• Assist with month-end and year-end closing activities, including preparation of journal entries and supporting documentation.
• Review general ledger activity for accuracy, completeness, and appropriate account coding.
• Maintain organized and accurate accounting records and supporting documentation.
• Assist with audit requests by providing schedules, reconciliations, and supporting documentation as needed.
• Identify and communicate accounting discrepancies, control issues, or unusual activity to Finance leadership.

Financial Reporting & Finance Team Support

• Provide backup support for accounts payable functions, including invoice processing, coding, payment preparation, and vendor inquiries.
• Support treasury functions as needed including:
• Receive, record, and process checks and other payments in accordance with established internal controls and cash-handling procedures.
• Prepare and make bank deposits accurately and timely.
• Maintain appropriate documentation and supporting records for all deposits and cash receipts.
• Assist with the reconciliation of bank activity and cash accounts as assigned; investigate and resolve discrepancies.
• Support accurate fixed asset records, including additions, disposals and calculating and recording of depreciation and amortization
• Assist with the preparation of financial schedules, reports, and analyses for management and internal stakeholders.
• Provide accounting support to Finance team members and organizational departments as needed.
• Maintain confidentiality and safeguard financial information in accordance with organizational policies and internal controls.
• Follow established accounting policies, procedures, and internal controls and contribute to continuous improvement of Finance processes.
• Provide cross-functional support within the Finance department to ensure continuity of critical accounting operations.
• Perform other accounting and finance-related duties as assigned.
• Ensure compliance with all YGBW policies and standard operating procedures.
• Perform other related duties as assigned.

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