PROGRAM COORDINATOR III

Posting Details Posting Number

S15721P

Working Title

PROGRAM COORDINATOR III

Department PSO-Carl Vinson Inst of Govt About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department The UGA Carl Vinson Institute of Government - Who We Are As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university's overarching public service mission of improving people's lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues. This public service mission, and the Institute of Government's role in its success, is at the heart of UGA's land‑grant and sea‑grant mission to serve the State of Georgia and its residents. We have a wide range of experts who inform, inspire, and innovate every day so that governments, large and small, can be more efficient and responsive to their citizens, address current and emerging challenges, and serve the public with excellence. We are uniquely positioned to provide impartial support to local governments and state agencies and convene multi‑disciplinary and intragovernmental groups to plan for and address many of the challenges faced by communities across Georgia. Our areas of expertise and focus include workforce and economic development; infrastructure and community resilience; government operations and organizational effectiveness; measuring and reporting on impact and outcomes; building skills, knowledge and capacity of government leaders and teams; and maximizing technology and data for governments and their leaders. Whether it is through our award‑winning PROPEL (Planning Rural Opportunities for Prosperity and Economic Leadership) program for rural communities, our CyberArch student program that helps Georgia communities increase their cybersecurity, our efforts to build a visionary plan for military and community partnerships to spur economic prosperity and resilient infrastructure, our financial management certificate program to build the capacity of public officials, or hosting educational events about e‑mobility strategies for local governments .... We Know Georgia. Fulfilling our land‑grant and sea‑grant mission to serve the State of Georgia is more than a project. It's our purpose. We are growing and excited to add individuals to our team who share our commitment to public service - building stronger communities, inspiring economic resilience, and improving quality of life for communities across Georgia and beyond. Our Culture - How We Operate We disseminate knowledge through research, scholarship, and instruction. We collaborate internally across our areas of expertise and across the university with academic researchers to bring best practices and expert insights to the governments and communities we serve. We are committed to fielding a team of experts who have a variety of professional and academic experiences and are grounded in our culture of excellence and approach our work with Georgia's governments in a comprehensive and objective fashion. College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Normal business hours are M-F, 8-5. Occasional after hours and weekends may be needed. Advertised Salary Commensurate with Experience Posting Date 09/09/2026 Open until filled Yes Special Instructions to Applicants Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io). USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom. Position Information Classification Title Program Coordinator III FLSA Exempt FTE 1.0 Minimum Qualifications Bachelor's degree in a related field or equivalent and 5 years of professional experience Preferred Qualifications Experience working with local government, state agencies, professional associations, or higher education organizations. Experience with contract development and management. Experience managing program budgets and financial reporting. Experience with database management, participant records systems, or learning management systems. Position Summary Primary coordinator responsible for meeting all contractual, administrative, financial, and logistics requirements for multiple complex outreach and educational training programs totaling approximately $400,000 annually. Deliver assigned programs to a range of local government agencies and public service professional associations as assigned. The programs assigned are both contracted with professional associations and Institute programs that provide specialized and technical training to local and state level government agencies. Assignment of associations are based on conference scheduling, portfolio management, and association contracts renegotiated on an annual/bi-annual basis. Most programs lead to a certificate through the Carl Vinson Institute of Government or are programs needed as continuing education hours for local government officials. The position has authority for contract development and negotiation; design and development of the master event plan and implementation schedule; program development, evaluation and reporting; client relationships and communication; event budget and program account management, conference and event coordination and management; IT development and application; staffing plans; and management of administrative and participant records systems. Knowledge, Skills, Abilities and/or Competencies Bachelor's degree in a related field or equivalent and 5 years of professional experience in program coordination, project management, event management, training administration, or a related field. Demonstrated ability to independently manage multiple complex projects and competing priorities while meeting deadlines and contractual obligations. Strong verbal and written communication skills, including the ability to communicate effectively with clients, faculty, participants, vendors, and organizational leadership. Knowledge of program planning, implementation, evaluation, and reporting processes. Experience developing and maintaining professional relationships with diverse stakeholders and providing high-level customer service. Ability to analyze problems, exercise sound judgment, and make independent decisions in a fast‑paced environment. Experience with budget monitoring, financial reconciliation, contract administration, and procurement‑related processes. Strong organizational skills and attention to detail, including managing records, data systems, and regulatory or contractual requirements. Proficiency with Microsoft Office Suite and other business technologies used for program administration, reporting, and communication. Physical Demands Travel, evenings, and weekends may be involved. Driving - as needed to perform job related duties. Lifting and carrying conference materials. Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Independently and simultaneously develop and manage multiple, complex outreach and educational projects for contracted clients. Ensure USG standards are applied for certificate programs and that all deliverables and the client, as well as University and CVIOG , expectations are met for assigned programs. Percentage of time 50 Duties/Responsibilities Manage each program's training event's administrative requirements including budgeting, expenditure accountability, purchasing, reporting and evaluation within University, CVIOG , and unit policies and procedures. Additionally, responsible to secure facilities, lodging, food and beverage and audio‑visual support contracts for program training as required. Contracts are to be processed within University guidelines. Percentage of time 15 Duties/Responsibilities Enter and maintain data and reports for each program participant training records and update throughout the participant period of enrollment. Advise participants upon call or electronic communication on class needs for completion or graduation. Percentage of time 15 Duties/Responsibilities Manage individual program contracts for each client to include development of ongoing, multi‑year contracts, and adjustments in costs for training materials, instructor pay, and travel and lodging. Also make changes as needed to specified tasks and deliverables and delivery dates to ensure all expectations and requirements are shared between the signatories. Percentage of time 10 Duties/Responsibilities Represent the organization at a range of statewide meetings and at all functions for assigned programs to make and inform program decisions. Develop and maintain relationships with diverse business partners and clients, providing a range of customer services. Percentage of time 10 Contact Information Recruitment Contact For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Tiffany Smith Recruitment Contact Email View email address on click.appcast.io Posting Specific Questions * How did you hear about this vacant position? UGAJobs (UGA's job board) LinkedIn Handshake Indeed.com HigherEdJobs A current UGA employee Other (please provide resource) Applicant Documents Required Documents Resume/CV Cover Letter List of References with Contact Information #J-18808-Ljbffr University of Georgia