Clinical Research Coordinator

Job Description

Job Description

About Vitalief
Vitalief partners with Sites, Sponsors, and CROs to streamline research operations, reduce costs, and accelerate breakthroughs that improve patient care. Our team combines deep clinical research expertise with results-driven consulting to help organizations operate more efficiently and grow sustainably.

The Role
We are seeking an experienced Clinical Research Coordinator (CRC) to join our exceptional team as a full-time Vitalief employee. In this role, you will support a leading academic research center in Philadelphia, managing high-priority interventional clinical studies across multiple therapeutic areas.

WHY VITALIEF?  

• Contribute to advancing scientific discoveries that improve patient lives.
• PEOPLE FIRST culture with opportunities for growth and innovation.
• Competitive benefits including: 20 PTO days + 9 paid holidays; Company-paid life insurance and short/long-term disability; 401(k) retirement program; Comprehensive healthcare plans.
• Hybrid schedule : 4 days on-site (Philadelphia), 1 day remote weekly.
• Market-competitive salary , commensurate with experience.

Responsibilities:

• Under the direction of the Director and Clinical Investigators, this role will support the planning, implementation, and execution of multiple concurrent clinical research studies, including NIH-sponsored, industry-sponsored, and investigator-initiated trials.
• Work independently managing day-to-day research activities from study start-up to close-out.
• Act as liaison between investigators, research teams, and sponsors to ensure timely delivery of services.
• Coordinate patient recruitment, enrollment, consent, and retention.
• Schedule and conduct participant study visits, maintain databases, and ensure accurate data collection/entry.
• Manage regulatory binders, IRB submissions, and compliance with FDA, IRB, and GCP guidelines.
• Monitor safety events, prepare reports, and support sponsor/audit visits.
• Maintain study records (OnCore, Epic, ClinicalTrials.gov) and oversee research billing reviews.
• Assess and report study patients appropriately for serious/unexpected adverse events (SAEs).
• Consistently meet or exceed enrollment targets.

Required Skills:

• Bachelor’s degree (healthcare or related field preferred).
• Minimum of two (2) to four (4) years of clinical research coordination experience (academic/institutional site experience preferred).
• Strong knowledge of GCP, FDA, and IRB regulations.
• Experience in patient recruitment/retention, IRB submissions, data management, and SAE reporting.
• Proficiency with Electronic Health Records (Epic preferred) and Clinical Trial Management Systems (OnCore preferred).
• Strong Microsoft Office skills (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills; ability to work effectively with diverse populations including faculty, staff, sponsors, and research participants.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Proactive, adaptable, and self-motivated with a positive, “can do” attitude.
• Compassionate, professional demeanor with strong patient interaction skills.
• Phlebotomy certification (or willingness to train) preferred.

PHYSICAL DEMANDS: Standing, sitting, walking, visual perception, talking and hearing. Lifting up to 20lbs.

IMPORTANT NOTE: Vitalief partners with clients such as major medical centers and academic institutions that often requires all on-site resources such as prospective Vitalief consultants to be inoculated annually for Influenza and successfully pass a Mantoux Tuberculin Skin Test (TST) for Mycobacterium Tuberculosis.

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