Principal Administrative Business Partner

Reference: Posted: Location: South San Francisco, CACompany: Planet Pharma GroupContact: ApplicationsEmail: Responsibilities:Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders
with a high level of confidentiality
Expert knowledge of available Genentech IT systems (ex: cSuite, collaboration tools)
Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)
Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc
Independently lead the planning & execution of meetings at Congress events, Global
Summits, etc (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)
Draft email communications on behalf of manager, team, department, leader, etc
Partner with leaders to plan communication strategy for internal department communications
Partner with the communications team to track, manage, prepare, support various communication and engagements.
Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
Coordinate collecting and implementing feedback for communications when applicable
Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
Partner with leader(s) to create team agreements
Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
Manage complex candidate/interview process
Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation
Serve as external stakeholder connector
Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in dept
In some cases, take on the role of Admin Lead Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
Functional Job Responsibilities: (30% specific to the role)
Items specific to the role
Required Skills and Qualifications:5-7 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)
Previous experience must include responsibilities for managing confidential information
Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
Proven track record of meeting or exceeding objectives and goals
Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members
Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict
Exercises judgment and discretion of highly sensitive and proprietary information
Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
Based on breadth of experience, skills and strategic context, drives the decision making process independently
In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity
BS/BA degree or equivalent industry experience
Pay Rate Range: $50-$80/hr depending on experience