Office Automation Clerk

Job Title

Duties

Helps

Creates and maintains official files and other reference materials in accordance with established procedures. Uses word processing software to produce a variety of documents. Uses database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for reports. Uses graphic software to provide charts and graphs for viewgraphs. Answers questions concerning programs, fees, policies, and administrative requirements. Ensures funds are properly handled and stored. Collects fees, issues receipts, and prepares cash report as needed. Records payment, posts account, and deposits at the end of the day. Calculates fees to be paid to all instructors, officials, and summer-hire employees. Prepares and codes all purchase orders, purchase requests, and petty cash purchases. Performs clerical support work for purchasing, procurement, and contracting that require application of knowledge of general procurement procedures and basic regulations. Notifies supervisor of account deficiencies. Types forms, letters, memorandums, position descriptions, staff summaries, and other documentation in final format. Includes responsibility for correct spelling, paragraphing, grammar, and format. Maintains control/suspense logs. Purchases and stocks office supplies and orders materials. Establishes and maintains timekeeping records for several employees. Assists in completing required daily reports. Opens, closes, and secures facility as required. Accounts for site assets, i.e. facilities, equipment, supplies, etc. Ensures reception area and offices are maintained in an orderly manner and is inviting to youth and parents. Updates bulletin boards and informational areas. Notifies supervisor or the appropriate offices immediately of any suspected child abuse or neglect. Makes daily distribution visits to administrative and financial offices. Performs other duties as assigned.