Program Management Specialist

POSITION SUMMARY: The incumbent in this position shall be responsible for the oversight of a wide variety of projects or assignments, including those that are large, strategic or complex in nature, in the field of water and wastewater engineering and construction. This includes all aspects of public and private water supply treatment and distribution systems and wastewater collections and treatment systems, including asset management, capital planning, project and construction management, business development and issues relating to operations and maintenance. Serving in a supervisory role, the incumbent is accountable for the delivery and completion of capital projects on time and within budget, to include identifying key resources and providing the direction required for meeting the project objectives. The incumbent is also responsible for the supervision of the Capital Project Coordinators and Capital Project Inspectors. ACCOUNTABILITY: The Capital Program Specialist may be asked by contractors for interpretations or variances not consistent with Company Standards; as such, this individual must be ever mindful of all requirements on the Company's Code of Ethics/Conduct, including consistently promoting a professional image of the Company at all times. ESSENTIAL DUTIES AND RESPONSIBILITIES: Oversees all aspects of assigned capital projects Coordinates internal and external resources towards the completion of assigned capital projects while working closely with and balancing the needs of operations, customer service, engineering design, and water quality functions and schedules Develops detailed scopes of work and cost estimates for projects and provides detailed scopes and technical information for project Requests for Proposals (RFPs) Prioritizes assigned capital projects within area of responsibility Supervises, coaches and counsels capital staff as assigned Manages multiple projects in various locations as assigned Prepares, monitors and reports on project schedules and budgets and implements corrective actions when needed Monitors quality control and inspection activities on assigned projects and implements corrective actions when required Approves vendor, consultant and contractor payment requests Plans, directs, assigns, reviews and evaluates the work of any assigned staff Coordinates field changes with appropriate capital project staff and EDC staff as necessary. Prepares and presents to management periodic reports on progress of assigned capital projects Ensures that legal, regulatory and company requirements and specifications are met with respect to assigned capital projects Represents or assists in representing the Company in public settings with respect to projects Together with contract department, resolves issues with vendors and/or contractors regarding commencement, execution and completion of construction projects Responsible for completing project Risk Management reports to include updating of these reports throughout the project life, as well as ensuring that Field Inspectors are familiar with these reports and are monitoring compliance Working knowledge of principles and practices of project management, construction management, planning, budgeting, and safe work practices May be responsible for overseeing, developing, and executing capital improvement master plans, to include the annual Five Year Capital Plan. Responsible for identifying, planning, submitting and marketing future capital upgrade proposals. Coordinates with DPW and other departments and agencies as necessary to process and secure Installation approvals for capital construction projects Familiarity with meeting the requests of the regulators that provide oversight of utilities and their projects, including utility commissions or boards, health service departments and various federal and state agencies Professional management and contract administration of third party providers of services and goods including engineering and environmental consultants, land surveyors, construction contractors, material and equipment vendors, materials testing and inspection firms, etc. Knowledge of fire department and other local agency regulations as they pertain to the construction and installation of water supply and distribution and wastewater conveyance projects Analyze data on project budgets and schedules and identify and implement corrective actions Communicate clearly and concisely, orally and in writing; make effective professional presentations to a wide variety of audiences, such as government representatives, community groups, schools, businesses and public commissions Write and create technical specifications, reports Successfully complete training curricula about capital improvement programs to improve and maintain professional competency Ensure that all assigned project construction is installed per applicable state and federal environmental regulations; project sites are compliant with OSHA standards and the ASUS Health and Safety Plan, and risks mitigated to prevent non-compliance with either. Establish and maintain effective working relationships with subordinate staff, peers, and professional associates and with the general public; supervise, train and evaluate staff Supervise and oversee the work of assigned Capital Project Coordinators and Capital Project Inspectors Performs other duties as assigned The above job description is not intended to be, nor should it be construed as, exhaustive of all responsibilities, skills or competencies associated with this job. MINIMUM POSITION QUALIFICATIONS: Bachelor's Degree in Engineering OR Bachelor's Degree in Construction Management OR closely related field; or three years as a Capital Project Inspector III or Capital Project Coordinator or similar grade position Project management certification by the Project Management Institute (PMI) or the American Academy of Project Management (AAPM) or Professional Engineer license in the state practicing, preferred Minimum of three years of relevant experience in managing public works and/or public utility projects Supervisory experience preferred Knowledge of and experience using project management software (such as Primavera and MS Project) preferred Proficient in the use of computerized office equipment and programs: MS Office, MS Windows, Adobe products, Web Based Learning, and other applicable software required Strong oral and written communication and analytical skills. Ability to speak, understand, read and write English; grammar, spelling, vocabulary, and punctuation required Knowledge of Army Corps of Engineer and U.S. Government and the local subsidiary base processes and procedures is highly desirable Must possess and maintain a valid Driver's License issued by the state where employed Must take and pass Federal OSHA and or State Mandated Safety training with annual refresher courses as required by the associated regulations for this Position. Such training will be provided by company and compliance is mandatory Demonstrated pursuit of educational and professional development to enhance knowledge, performance and contributions to the organization QUALITIES OF A SUCCESSFUL CAPITAL PROGRAM SPECIALIST: Trustworthy; strong personal integrity Demonstrates strong levels of accountability and ownership Collaborative/Team oriented; approachable Exhibits professionalism with internal and external contacts Organized with strong attention to detail and time management skills High degree of initiative; self-starter Ability to handle confidential or sensitive information Strong written and oral communication skills; able to express ideas, thoughts, suggestions in a concise, tactful manner Flexible, thoughtful, accountable, and passionate about work Willingness to learn Excellent customer service support and interventions with a 'can-do' attitude Goal driven Strong quantitative, analytical and financial skills Ability to make independent sound decisions in a timely manner PHYSICAL REQUIREMENTS MAY INCLUDE: May include but not limited to standing, climbing, walking, lifting up to 30 lbs., bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking and listening for extended periods of time. BENEFITS Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans. COMPENSATION INFORMATION The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors. U.S. Citizenship is required pursuant to our contract with the federal government. The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check. NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions. Through its wholly owned subsidiaries, American States Utility Services, Inc. contracts with the federal government to provide water and wastewater services that include operating, maintaining, renewing, replacing, and constructing new systems on military installations throughout the United States. The installations where we presently operate are home to nearly 350,000 military and civilian personnel and families. We proudly deliver these vital services to military installations in Maryland, North Carolina, South Carolina, Texas (including southeastern New Mexico), Virginia, Florida, Kansas, and Massachusetts. Serving those who serve. United States Veterans, Reservists, National Guard Members, and Military Spouses encouraged to apply. #J-18808-Ljbffr