Office Manager

CordenPharma is a leading full‑service contract development and manufacturing organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, the company helps pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving patients’ lives. Job Summary Highly organized, service‑oriented, and comfortable with a front‑facing office presence. The role shapes the day‑to‑day workplace experience by ensuring efficient operations and fostering a positive, productive culture. Responsibilities include overseeing administrative staff, managing schedules and office workflows, ensuring supplies and equipment are well maintained, and planning and organizing administrative work, refining procedures, and managing special projects as needed. As the central coordination point for the office, the incumbent ensures that offices, meeting spaces, and facilities run effectively, employees have the resources they need, and the workplace reflects the company’s culture and commitment to operational excellence. Essential Duties and Responsibilities Office Operations: Oversee day‑to‑day operations, scheduling, and upkeep of a clean, organized work environment. SOPs: Create and regularly update a departmental manual of standard operating procedures to provide clear guidance on office tasks and protocols. Customer & Vendor Communication: Serve as key contact for customers, carriers, and vendors; coordinate orders, deliveries, and problem resolution. Communication: Act as primary point of contact for employees, auditors, vendors, clients, and other stakeholders at Flatirons. HR & Safety Support: Assist with employee onboarding/offboarding, interview coordination, and enforcement of health and safety policies. Security: Collaborate with the onsite Safety Team to maintain secure and well‑protected office spaces. Facilities Management: Oversee maintenance, repairs, cleaning, and building services; coordinate space planning, office moves, seating assignments, and workspace optimization. PMO Support: Provide client support for the Director of Project Management Organization (PMO). Continuous Improvement: Identify and implement process improvements in office operations, shipping efficiency, and inventory management; partner with site leadership on special projects. Facilities Strategies: Develop long‑term facilities strategies aligned with company growth and operational needs. Event Coordination: Assist with event coordination as needed. Front Office Coverage: Provide assistance and coverage for front office function as needed. Leadership & Budget Responsibilities Administrative Leadership: Supervisory responsibilities include daily leadership of the team, training and development, interviewing and hiring, managing time and attendance records, performance appraisals, rewarding and disciplining employees, and resolving daily problems and conflicts. Financial Oversight: Track office expenses, process invoices, enter purchase requisitions, and ensure adherence to budget guidelines; support purchasing of goods and services including SAP purchase requisition creation, SAP invoice receiving, PO balance support, and reconciliation of purchases and T&E card. Safety & Environmental Responsibilities Every individual is personally responsible for safety and environmental aspects of their activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all their knowledge, training, ability, and experience. Quality Responsibilities Corden Pharma follows current good manufacturing practices (cGMP) and regulatory standards such as FDA, ICH Q7, and other applicable global regulations to ensure product quality and patient safety. The quality management system requires adherence to clearly defined procedures and compliance with cGMP principles across all operations. Qualifications Education and Experience: Proven experience in facilities management, office management, or corporate operations; knowledge of workplace safety standards and building operations; three years of administrative experience. Software Proficiency: Experience with Microsoft Office, SharePoint, SAP, Outlook, and office management software. Education: High school diploma required; bachelor’s degree in business or related field preferred. Preferred: Experience managing multi‑site corporate facilities; familiarity with workplace technology systems (access control, ticketing systems, space‑planning tools). Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent; draw and interpret bar graphs. Reasoning Ability Apply common sense to carry out instructions furnished in written, oral, or diagram form; deal with problems involving several concrete variables in standardized situations. Certificates, Licenses, Registrations Notary public authorization. Physical Demands The employee is regularly required to sit, frequently to talk or hear, occasionally to stand, walk, work with hands, and reach above shoulder height. The employee may occasionally lift or move up to 25 pounds. Vision requirements include close vision, distance vision, and ability to adjust focus. Work Environment Typical office environment; noise level typical of an office. Core Competencies Professionalism Excellent multitasking, time‑management, and prioritization skills Ability to supervise, mentor, and delegate tasks to administrative staff Strong interpersonal and communication skills (verbal and written) Budget and vendor management Ability to manage in a diverse environment with a focus on client and customer service Problem‑solving and decision‑making Adaptability and proactive planning Ability to handle confidential information Salary Actual pay will be based on skills and experience. Benefits 401(k) matching – 100% match of the first 6% after 2 years of service Accident plan Critical illness insurance Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance (PPO/HSA) Hospital indemnity plan ID theft protection Life insurance Paid parental leave Tuition reimbursement Wellness program Vacation – Three weeks the first year Vision insurance Equal Opportunity Employer Corden Pharma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Corden Pharma embraces fair hiring practices. #J-18808-Ljbffr