Payroll Supervisor

Job Description

Job Description

Join our growing company as a Payroll Supervisor/Payroll Manager!

We are seeking a highly detail-oriented and experienced Payroll Supervisor to oversee the accurate and timely processing of bi-weekly payroll for 850+ employees across multiple facilities and states. This is a critical role responsible for payroll administration, tax compliance, reporting, employee support, and ensuring that payroll practices consistently meet company, state, and federal requirements.

The ideal candidate is a knowledgeable payroll professional who thrives in a fast-paced environment, takes ownership of complex payroll matters, and brings exceptional accuracy, organization, communication, and leadership skills to the team.

Key Responsibilities:

Payroll Processing & Administration

• Process bi-weekly payroll for 850+ employees , ensuring timely and accurate payment.

• Ensure accurate calculation of wages, overtime, tax withholdings, deductions, and other compensation components.

• Review timesheets, bonus sheets, hours, and other payroll inputs to ensure all information is received, approved, and processed accurately and on time.

• Manage daily hours for all facilities, including moving hours and entering time as needed.

• Process and maintain direct deposits.

• Address employee payroll questions and resolve discrepancies promptly and professionally.

• Process payroll adjustments, including 401(k), HSA, garnishments, terminations, PTO, unpaid leaves of absence, FMLA , and other payroll-related changes.

• Enter and manage required deductions involving multi-state tax deductions and withholdings .

• Process union dues, COPE, fees, health and welfare deductions, shift differentials, attendance bonuses, and other applicable payroll items.

• Ensure proper tax handling and tax codes are established and maintained for employees.

Payroll Tax & Compliance

• Ensure payroll practices comply with applicable federal, state, and local laws and regulations .

• Manage payroll tax payments and filing of required returns.

• Ensure accurate governmental reporting and compliance related to payroll taxes.

• Prepare monthly, quarterly, and annual payroll and tax reports.

• Maintain compliance with audit and tax requirements.

• Manage year-end payroll processes, including W-2 and 1095-C preparation and distribution .

• Manage third-party unemployment processes and requirements.

• Monitor regulatory and policy requirements and help ensure company procedures are consistently followed.

Reporting, Billing & Vendor Management

• Generate and distribute payroll reports for internal use and provide reports to appropriate personnel.

• Review carrier and third-party billings for accuracy and resolve discrepancies.

• Coordinate with internal departments, employees, carriers, governmental agencies, and other external contacts as necessary.

• Maintain accurate payroll records, documentation, and supporting materials.

Administrative & Other Responsibilities

• Maintain organized payroll files and documentation, including filing, mailing, and recordkeeping.

• Provide oversight to ensure company payroll policies and procedures are consistently followed.

• Support audits and provide required payroll documentation and information.

• Perform other duties and responsibilities as assigned based on organizational needs.

Qualifications

• College degree in Business, Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and relevant experience.

• Strong payroll knowledge and demonstrated experience managing complex payroll operations.

• Experience with multi-state payroll, payroll tax compliance, deductions, garnishments, benefits, and year-end reporting preferred.

• Strong management, leadership, organizational, and problem-solving skills.

• Excellent verbal, written, and interpersonal communication skills, with the ability to effectively interact with employees, leadership, vendors, carriers, governmental agencies, and other external contacts.

• Exceptional attention to detail and commitment to accuracy.

• Ability to manage confidential information with discretion and professionalism.

• Strong analytical skills and the ability to investigate and resolve discrepancies efficiently.

• Ability to prioritize multiple deadlines and responsibilities in a fast-paced environment.

Why This Role Matters

Payroll is more than numbers—it's about people, trust, and getting it right every time . In this role, you'll play a vital part in ensuring more than 850 employees are paid accurately and on time while helping the organization navigate complex payroll, tax, and compliance requirements.

If you are a payroll professional who takes pride in accuracy, enjoys solving complex problems, and wants to make a meaningful impact, we'd love to hear from you.

Join Archway Management as a Payroll Supervisor to lead our payroll team with energy and precision. Your expertise will ensure our employees are paid accurately on time. Be part of a forward-thinking organization that values your skills!

Benefits:

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Parental leave

• Retirement plan

• Vision insurance

Work Location: In person