Accountant

Job Summary
The Staff Accountant's primary job function is to assist in preparing the monthly financial statements by preparing journal entries and account reconciliations, maintain the fixed asset system, maintain and administer grants, analyze variances in order to make recommendations to management, support the budget process, prepare assigned audit workpapers and ad hoc reports, and act as the backup to the Payroll Specialist by preparing and producing an accurate payroll as needed.


Job Specific Competencies
1. General Journal Entries
a. Reconcile accounts, prepare and post any adjusting journal entries.
b. Calculate and post assigned standard journal entries.
2. Financial Reporting
a. Prepare monthly financial statements.
b. Prepare specialized reports as required.
c. Assist with preparation of budgets and forecasts.
d. Assist with monthly budget comparisons.
3. Audits
a. Reconcile balance sheet, revenue and selected expense accounts and prepare audit schedules for financial audit.
b. Communicate with Independent CPA regarding audit issues, accounting policies and tax matters.
c. Coordinate industry specific audits as needed.
d. Audit Cash Drawers.
e. Audit Payroll Reconciliations.
4. Grant Accounting
a. Assist with financial preparation for UDS Report, Federal Grant, State Primary Care Grant and other grants.
b. Monitor cash receipts for appropriate posting of grant funds.
c. Make federal grant draws through the HRSA Payment Management System (PMS) website.
d. Prepare and submit quarterly financial reports to support grant draws.
e. Submit monthly invoices to the State of Washington for our Women, Infants, Children (WIC) program.
5. Physical Asset Records
a. Maintain fixed asset system for equipment purchases and reconcile to general ledger on a monthly basis.
b. Coordinate annual physical inventory of fixed assets.
c. Prepare annual detail report on equipment and depreciation.
6. Payroll
a. Coordinate accumulation of payroll data with Human Resources.
b. Prepare and produce an accurate payroll.
c. Promptly assist employees with questions or issues related to payroll.
d. Be cognizant of and adhere to all Payroll policies.
e. Maintain strict confidentiality of all clinical, physician related, and Payroll information.
7. Perform other accounting duties as assigned by CFO, Controller, and Accounting Supervisor
a. Team Member on Cross-Departmental Teams as requested; identify opportunities for efficiency in processes and systems.


Job Specifications
1. Education: BA or BS in Accounting or related field required. Experience may be substituted for education.
2. Certification/Licensure: Certified Public Accountant (CPA) or advance degree in Accounting preferred, but not required.
3. Experience: Experience in accounting including payroll processing and reporting is preferred. Proficiency in Microsoft Office, particularly with Excel. Strong communication and analytical skills. Familiarity with payroll and business taxes preferred. FQHC or not-for-profit healthcare experience preferred.


4. Essential Technical/Motor Skills: Competent with 10-Key operation by touch, proficient in Microsoft Word and Excel, and experience with computerized accounting software. MIP, UltiPro software experience preferred. Work requires the ability to read manuals, tax publications, financial statements, memorandum, reports, and general correspondence.


5. Interpersonal Skills: Capable of working with minimal supervision. Ability to maintain effective working relationships with internal and external customers. Ability to work under pressure in a fast-paced environment. Strong attention to detail and ability to be work focused. Excellent customer service skills, ability to work in a collaborative teamwork environment. Strong interpersonal and communication skills, with the ability to work effectively with a wide range of customers (internal/external). Develop and maintain effective working relations with staff, managers, and the public. Able to work well independently, learn quickly and adjust work assignments in response to system changes.


6. Essential Physical Requirements: This job is performed mostly in a typical inside, office environment. While performing the duties of this job, there is light physical effort; the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. There is light physical effort; repetitive motions of wrists, hands, standing, walking, lifting, reaching, kneeling, bending, stooping, pushing, and pulling; frequent sitting; lifting and/or moving items weighing a minimum of 10 pounds (assistance is available as needed); ability to read forms and computer screens and to read correspondence and other documents. Long periods of sitting at a workstation and long hours looking at a computer screen.


7. Essential Mental Abilities: Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Able to work with minimal supervision and make logical decisions based on facts, education and experience. Familiar with computerized accounting systems, strong organizational skills required. Strong analytical and problem-solving skills with attention to detail. Work requires analysis and judgment in accomplishing diversified duties.


8. Essential Sensory Requirements: Ability to: read computer keyboard, monitor, and documents; prepare and analyze documents; read extensively; hear, recognize, and assess information; receive and convey detailed information orally, by telephone and in person; convey accurate and detailed instructions by speaking to others in person and by telephone.


9. Exposure to Hazards: Worker is subject to inside environmental conditions on a frequent basis with moderate/extreme noise.


Blood/Fluid Exposure Risk
Category III
Tasks involve no greater exposure to blood, body fluids, or tissues than would be encountered by a visitor. Category I tasks are not a condition of employment.


Age Specific Competency
Position does not involve patient care. Position will demonstrate general knowledge and skill to effectively communicate and provide safety measures to all life cycles.


Telecommuting:
Position eligible for Partial Telecommuting


Benefits


*Coverage below based on a 1.0 FTE; Medical, Dental, Paid Leave, Holidays are prorated based on FTE


Benefit:

Coverage:

Effective:

Medical


Premera (Self Insured)


Preferred Provider


Employee covered - $70.00 per month


Dependents covered - please refer to the benefits Guide 2026 for rates


First of the month following the first date of employment.


Dental


Washington Dental


Employee covered - 100%


Dependents covered - 50%


First of the month following the first date of employment.


Paid Leave


120 hours - Year 1


136 hours - Year 2
Each year after that employee will accrue 8 hours of PTO each year, on their anniversary date, until they reach a maximum of 208 hours at 10+ years.


Paid Leave may be used immediately for sick leave and after 3 months employment for vacation. Maximum accrual cap of 320 hours; hours in excess of 320 hours will automatically transfer into the employees EIB.


Extended Illness Bank (EIB)


Allows for maximum accrual of 200 hours


PTO hours in excess of 320 will transfer into EIB. Employees are eligible to use EIB hours after at least 3 consecutive scheduled working days of PTO (max 24 hours) which have been used for a personal illness and/or a qualifying event under FMLA or the WA Family Care Act.


Holidays


88 hours related to:
• New Year's Day
• Memorial Day
• 4th of July
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Eve
• Christmas Day
• 3 Diversity Days


Holidays are calculated as 8-hour days if full time, 1.0 FTE, and paid based on the calendar year (January 1 through December 31). Holiday hours will be added to the employee's timecard automatically. If an employee is part-time, as documented in our HR/Payroll system, Holiday hours will be pro-rated. If an employee starts after the calendar year has begun, holiday hours will be prorated based on remaining holidays in the calendar year and diversity days will be prorated as outlined below:
• Jan 1- April 30: 3 diversity days (24 hours if 1.0 FTE)
• May 1 - August 31: 2 diversity days (16 hours if 1.0 FTE)
• Sept 1 - Dec 31: 1 diversity day (8 hours if 1.0 FTE)


Please refer to the Paid Leave policy for additional details.


403(b) Retirement Plan


Lincoln Financial


150% CVCH match up to 3% of the employee's contribution


Immediately. Vesting schedule:


20% at 2 years, 50% at 3 years, 60% at 4 years, and 100% at 5 years.


Employee Assistance Program


Mutual of Omaha


No cost short-term counseling for employee and family


Immediately. Call View phone number on click.appcast.io


Long-term Disability


Mutual of Omaha


Employee Only (variable)


First of the month following the first date of employment.


Benefit:

Coverage:

Effective:

Basic Term Life


Mutual of Omaha


Employee Only (1x annual salary, up to $200,000)


First of the month following the first date of employment.


Group Accidental Death and Dismemberment (AD&D )


Mutual of Omaha


Employee Only (1x annual salary, up to $200,000)


First of the month following the first date of employment.


Supplemental Term Life


Mutual of Omaha


Employee / Spouse / Dependent(s)


First of the month following the first date of employment.


Voluntary AD&D


Mutual of Omaha


Employee / Family


First of the month following the first date of employment.


Health Reimbursement Arrangement


RedQuote


Reimbursement for out of pocket expenses for services received at CVCH (medical, dental, and prescription) by employees and their dependents enrolled in our medical plan. Up to $750 per family per year.


First of the month following the first date of employment.


Flex Plan: Medical


RedQuote


Flex Plan: Maximum $3,400 per year


Direct Deposit available


First of the month following the first date of employment.


Flex Plan: Dependent Care


RedQuote


Flex Plan: Maximum $7,500 per year


Direct Deposit available


First of the month following the first date of employment.


AFLAC


Supplemental insurance - cafeteria plan


First of the month following the first date of employment.


Wellness Stipend


CVCH will reimburse staff up to $30 per month for a local gym membership


OR


CVCH will reimburse up to $150 per year for a subscription type workout program service (i.e.: Beachbody on Demand, Les Mills, etc.)


Immediately. Once employee has submitted invoice to HR/Payroll department.


Cell Phone Discounts


Discounted monthly access fees


Discounted select accessories and special equipment


Available for personal cell phones, currently in place with AT&T & Verizon


Tuition Reimbursement


For approved courses, the cost of tuition, books, and lab fees may be reimbursed at 75% of the actual costs up to a maximum of:
• $4,000 for an Associate's degree, vocational, technical, or certification program
• $6,000 for a Bachelor's degree
• $8,000 for a Master's degree


Upon approval; regular employees who work at least 20 hours per week, have successfully passed their evaluation period and are in good standing may apply.

Employees must agree to work for a period of two (2) years from the date of receipt of tuition reimbursement and obtain satisfactory completion of approved courses or Challenge Exams.


Compensation: $32.26 - 52.07 (DOE)
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