Office Assistant

Job Description

Job Description

Job Summary

CW Brown Construction Inc. is looking for a motivated and organized Office assistant to join our team. The Office Assistant at CW Brown Construction Inc. provides essential administrative and operational support to ensure smooth day-to-day office functions.

This role is responsible for handling client communications, maintaining accurate records, and supporting project teams with scheduling, documentation, and accounting tasks.

This role is a full time, in-person position (40 hours per week).

Additional pay is available for bilingual employees.

Who We Are

CW Brown Construction is a dedicated, local family-owned business deeply rooted in our community. As a trusted subcontractor and general contractor, we focus on delivering quality craftsmanship in framing, siding, roofing and gutters. We pride ourselves on our commitment to reliability, attention to detail and overall customer satisfaction.

Responsibilities

• General Office Operations: Answer and screen incoming calls, manage schedules, and support daily office operations.
• Client & Lead Management: Serve as initial point of contact for new leads.
• Financial & Administrative Support: Compile and process receipts, vendor invoices, and other financial records using QuickBooks and JobTread software.
• Project Support & Documentation: Record meeting minutes and provide support to other employees.
• Marketing Support: Manage company marketing and social media.
• Provide administrative support including proofreading documents, managing emails, and handling phone communication with professionalism.
• Contribute to overall office efficiency through effective organization, time management, and technical proficiency.

Benefits

• Two weeks vacation pay
• Paid sick leave
• Paid holidays
• Company phone/laptop

Ideal Candidate:

• High school diploma or equivalent (Required)
• Basic computer skills, including Microsoft Office (Required)
• Valid driver’s license (Required)
• Experience with Quickbooks and/or JobTread
• Administrative and/or construction experience
• Strong written and verbal communication skills