Accounting Coordinator

Position Overview :   

The  A ccounting  and  A dministrat ive Coordinator   is responsible for providing  accoun ting and  administrative  operations  support with in the C BA   Finance and Operations team, focusing on the  accounting and administrative tasks of the  Public Affairs department . Reporting to the V ice President ,  Finance and Operations , the  coordinator   will  assist in  reconciliation of accounts,  processing invoices,  assisting with departmental  budgets   and  serving as a liaison between the   finance  and operations team and   t he public affairs team in day-to-day  accounting and administrative  operations  functions .  

Key areas of responsibility:  

Accounting Support  

• Create and send approved revenue invoices within A MS system ; update AMS accordingly when payment is received .  

• Assist finance and operations in developing internal controls policies and procedures  

• Assist in aligning internal chart of accounts to the evolving budget reporting format  

• Assist in the creation and  finalizing of the enterprise-wide budget and financial reports  

• Assist finance and operations team with reconciliation of records to ensure smooth transition to the new systems.  

• When  required outside of monthly reporting by finance department,  maintaining record of campaign expenses and budget  

Administrative Support  

• Track uncollected campaign revenue and manage associated correspondence  

• Maintain separate records  regarding revenue payments and account statuses  

• Manage correspondence with vendors and input expense invoices into  AP system for review and approval.   

• Respond to administrative vendor inquiries  

• Prepare regular status reports to be shared with stakeholders  

• Assist in data input and the verification of data records to ensure integrity of accounting and financial data  

• Providing administrative support to all employees  in their day-to-day credit cards, expense  reports and queries as it applies to  Bill / Divvy system.  

• Provide administrative support for accounting tasks, including bank reconciliations  

• Support the finance and operations team in the transition of the HR / Payroll / Benefits system from PEO to in-house with the new vendor   

Experience & Education:  

• Bachelor’s degree in  a ccounting and  f inance or equivalent combination of education and experience .  

• 3 -5years of professional experience   

• Non-profit and/or trade association experience a plus  

Skills:  

• Advanced  proficiency in Office 365 Word, Excel, and PowerPoint  

• Experience with data entry -  AMS and AP system software preferred (Bill.com, Divvy / Expense ) 

• Experience with accounting system (Sage   Inta cc t is preferred and payroll ) 

• Strong  analytical skills  and data management skills  

• Attention to detail  

• Solid interpersonal skills  

• Ability to multitask and prioritize work  

• Flexibility in learning new software and/or computer/technical applications  

• A self-starter with the ability to work independently  

This job description is not designed to cover or  contain a comprehensive listing of activities, duties or responsibilities that are  required of the employee. Duties,  responsibilities and activities may  change, or new ones may be assigned at any time with or without notice.