Inventory Control & Shipping Specialist

Job Description

Job Description

Position: Inventory Control & Shipping Specialist
Location: Bohemia, NY 11716
Duration: 3 Months 
Work Type: Onsite Shift: Monday to Friday from 03:00 PM to 11:30 PM

Summary:

We are seeking a detail-oriented Inventory & Shipping Coordinator to support inventory management, warehouse operations, product distribution, and shipping activities in a fast-paced manufacturing environment. The position involves receiving, tracking, inspecting, storing, and distributing materials using inventory management systems, production scheduling tools, and shipping platforms such as FedEx, UPS, and DHL. The ideal candidate will have strong computer skills, organizational abilities, attention to detail, and the ability to multitask while maintaining inventory accuracy and meeting shipping deadlines. This role requires adherence to Standard Operating Procedures (SOPs), Good Manufacturing Practices (GMP), and workplace safety standards.

Responsibilities:

• Coordinate the release, tracking, packaging, and shipping of products using inventory management systems, receiving systems, production scheduling tools, and shipping platforms.
• Receive, verify, and process internally manufactured goods according to established SOPs.
• Track and receive materials from external vendors and clients using inventory management software.
• Issue finished materials to the In-Process Inspection Department for final inspection.
• Maintain accurate inventory records and utilize First In, First Out (FIFO) inventory management practices.
• Monitor production schedules, prioritize daily inventory activities, and adjust workloads to meet operational deadlines.
• Accurately enter product, inventory, and shipment information into computerized systems.
• Prepare and customize shipments according to customer-specific requirements.
• Verify product identification, label IDs, inventory quantities, and the proper return of labels to inventory.
• Dispose of expired label inventory according to established procedures.
• Package products and labels securely to prevent damage during transportation.
• Maintain adequate shipping supplies, including boxes, cartons, tape, bubble wrap, and pallets.
• Safely operate forklifts, hand trucks, electronic scales, and other warehouse equipment.
• Transport materials between warehouse locations using company-assigned vehicles.
• Coordinate with cross-functional teams, supervisors, and department managers to meet production and shipping objectives.
• Communicate work progress, schedule changes, inventory discrepancies, and operational concerns to leadership.
• Identify opportunities for process improvement and assist with maintaining operational procedures.
• Maintain clean, organized, and safe warehouse and shipping areas.
• Follow GMP, SOPs, and all applicable safety procedures, including wearing required safety shoes.
• Perform additional duties as assigned to support business operations.

Required Skills & Qualifications

• High school diploma or equivalent required.
• Valid, clean New York State Driver's License required and must be maintained in good standing throughout employment.
• Computer literacy and ability to work with inventory management systems, shipping software, and computerized tracking tools.
• Familiarity with receiving, inventory control, warehouse operations, shipping, and distribution processes.
• Knowledge of FedEx, UPS, DHL, or similar shipping platforms preferred.
• Understanding of FIFO inventory practices and accurate inventory tracking.
• Familiarity with GMP, SOPs, and manufacturing or warehouse safety requirements.
• Ability to accurately enter and maintain inventory, product, and shipping records.
• Strong organizational skills, attention to detail, and ability to multitask with minimal errors.
• Ability to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environment.
• Effective verbal and written communication skills with personnel at all organizational levels.
• Ability to understand and follow customer-specific shipping and packaging requirements.
• Ability to safely operate warehouse equipment, including forklifts, hand trucks, and electronic scales.
• Ability to perform light to moderate physical activities, including lifting and moving boxes and materials averaging 20–30 lbs.
• Ability to work independently and collaboratively with cross-functional teams.
• Flexibility to work overtime, including weekends, as required.
• Commitment to maintaining workplace safety, inventory accuracy, and operational efficiency.