Finance & Operations Associate

Our client, a specialized engineering firm supporting aerospace and U.S. defense applications is seeking a Finance & Operations Associate for a full-time employee opportunity. U.S. Citizenship Required- Pays between $65K-$80K Local Candidates within a 45-min to 1 hour commute to San Diego need apply We are seeking a highly organized, detail-oriented Finance & Operations Associate to support our growing team. This role has a strong emphasis on bookkeeping and financial operations , making it ideal for someone who enjoys accounting-focused work and is looking for a long-term opportunity in this area . Key Responsibilities 1. Accounting & Financial Operations (Primary Focus) Review bills and invoices for accuracy and proper expense classification Collect and verify employee timesheets in a timely manner Transfer timekeeping data into QuickBooks for monthly accounting reviews Manage and reconcile employee credit card receipts and expenses Maintain organized financial records (receipts, invoices, expense reports, etc.) Support monthly and annual closing processes with external accountants Process travel and expense reports, ensuring policy compliance and reimbursements Generate quarterly Inventory Balance Sheets (Excel) Resolve transportation and customs duty disputes with carriers 2. Purchasing & Supply Chain Create and manage purchase orders through the company’s ERP system Source, purchase, and track equipment, components, and office supplies Obtain vendor quotes and recommend suppliers for major purchases or services Support inventory planning and supply chain operations Maintain and update inventory and supply chain spreadsheet 3. Marketing & HR Support Update and maintain the company website (team updates, news, job postings) Manage inventory and ordering of company apparel and branded items Assist with client gifting and brand presentation initiatives Maintain and update the Employee Handbook (policies & benefits) Plan and coordinate company events (team lunches, celebrations, holiday events, etc.) 4. Administrative & Operational Support Assist with international shipment tracking and customs clearance issues Support customers with shipment delays and logistics troubleshooting Serve as backup for logistics operations (FedEx, UPS, DHL shipping & documentation) Provide backup support for production scheduling communications Assist with receiving parts and preparing production batches during peak periods Participate in departmental and cross-functional planning meetings Qualifications Bachelor’s degree required in Finance or Accounting 2–5 years of relevant experience (strong preference for bookkeeping/accounting experience) Experience with QuickBooks is a must Open to candidates with additional experience, provided they are interested in remaining hands‑on with bookkeeping long‑term Strong organizational skills and attention to detail Ability to manage multiple priorities and meet deadlines Excellent communication and interpersonal skills Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) Must be a U.S. Citizen Nice to Have: Experience with project management tools (Asana, MS Project, ClickUp, Jira) Familiarity with ERP systems (SAP, Dynamics 365) What We’re Looking For A proactive, self-starter with a “can-do” attitude Someone who enjoys bookkeeping and is comfortable owning these responsibilities long‑term Strong problem-solving and follow-through skills Ability to work independently and exercise sound judgment High level of accuracy and accountability Comfortable working across multiple functions (finance, operations, HR, logistics) What is offered Offers very competitive compensation including a competitive base salary depending on the candidate’s credentials and experience level, a discretionary yearly performance‑based bonus, discretionary yearly merit raise, paid vacation, and 10 paid holidays per year. Benefits include medical, dental, workers’ compensation, disability, and life insurance as well as a 401K program with matching and a Flexible Spending Account (FSA) program. #J-18808-Ljbffr