Accounting Specialist

Job Description

Job Description

Description:

JOB DUTIES:

Accounting Responsibilities

• Account for all purchased, traded or sold vehicles in the Dealer Management System (DMS). This includes processing all sales paperwork to confirm accuracy and proper signatures and dates as well as promptly following up on any paperwork not received or of items needing correction. Escalate elevated concerns to management as appropriate
• Monitor and assist with brand sales reporting on brand systems.
• Process and record funding for all retail financing contracts. 
• Review and process trade payoffs.
• Ensure all brand incentives are appropriately applied and collected.
• Prepare dealer trade paperwork for drivers.
• Provide backup support for the daily floor plan process, daily bank deposit, and service and parts repair order processing.
• Make change, cash checks, and issue receipts as necessary.
• Perform weekly reconciliation of contracts in transit schedule. Issue refunds to customers as necessary and notify management of any outstanding customer debts.
• Stock new vehicles into inventory and set up deal jackets and key tags for processing.
• Perform appropriate month-end and quarter-end reconciliations of general ledger schedules.
• Prepare month-end financial reporting summaries and schedules as assigned by the Controller.
• Ensure compliance with all internal controls.
• Cross-train with other departmental staff, as assigned by management. 

General

• Ensure prompt and regular attendance.
• Perform other appropriate duties as may be assigned by Management.
• Travel as business needs may require.

Quality & Continuous Improvement

• Personally commit to quality in all aspects of work.
• Provide “World Class Customer Service” for internal and external customers.
• Participate in and promote the established Quality Improvement Process (QIP) for continuous improvement.
• Participate on teams to research, measure, and correct problems and to strive for process improvement.
• Communicate and exemplify the Company’s Mission Statement, Vision Statement, Values, and Philosophy.
• Attend at least ten (10) credit hours of training each calendar year to continue development of work-related skills.

Requirements:

Education:

• Bachelor’s degree in Accounting or Finance preferred

Experience:

• 2+ years of accounting experience
• Dealership Management System (DMS) experience (such as Dealertrack, PBS, etc.) is preferred, but not required
• Prior auto dealership experience is preferred, but not required
• Strong knowledge of Microsoft Excel, Word, and Outlook is required

Other Knowledge, Skills, Abilities & Competencies:

• Strong organizational skills.
• Ability to multitask and work independently with minimal supervision.
• Maintain strong efficiency and proficiency in working with computer systems and programs applicable to our business, including, but not limited to, Microsoft Outlook, Word, Excel, databases, and web-based platforms.
• Strong math skills, including the ability to compute financial formulas, interest, financial analysis, etc.
• Perform effectively as a team with various other functional and cross-functional team members.
• Excellent communications skills, including active listening, verbal communications, written communications.
• Strong follow-up and follow-through skills to ensure progress is made on missing elements and following various duties through to completion.
• Exceptional documentation skills. Set up systems and tools to ensure information is accurate, easily retrievable, and shareable to others who may need access to the information when you are not available.
• Strong customer service and problem-solving skills.
• Maintain a strong professional presence to represent the dealership in a friendly and professional manner and accessibility to our internal and external customers.
• Maintain confidentiality of business-related information.
• Must possess and continuously maintain a valid driver’s license with an acceptable driving record.

This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify as circumstances or business needs require.