Office Manager

Job Description

Job Description

We are looking for an organized and proactive Office Manager to support daily operations and serve as the primary front office contact for the team. This Long-term Contract position combines office coordination, vendor and subcontractor compliance, and employee support to help the business run efficiently. The role also works closely with operational leaders and corporate partners to keep communication, documentation, and administrative processes on track.

Responsibilities:

• Oversee day-to-day office activities, maintain an orderly workplace, and coordinate the purchase and tracking of supplies and administrative resources.

• Provide front desk coverage by managing incoming communication, directing inquiries appropriately, and supporting local leaders with a wide range of administrative needs.

• Review subcontractor and vendor records to confirm required documents are complete, including insurance materials, tax forms, agreements, and safety-related paperwork, before work begins.

• Support payment controls by verifying compliance status prior to releasing checks and withholding disbursements when documentation is incomplete.

• Coordinate new employee administration, collect onboarding forms, and help ensure weekly time submissions are accurate and delivered on schedule for payroll processing.

• Manage warranty and maintenance requests by documenting homeowner concerns, assigning issues to the appropriate team members, monitoring progress, and following up on resolution status.

• Maintain clear and organized records for office administration, compliance files, accounting support activities, and warranty case history for future reference.

• Prior experience in office management, office administration, or a similar business support role.

• Working knowledge of accounting processes such as Accounts Payable, Accounts Receivable, vendor setup, and check handling.

• Strong organizational skills with the ability to manage documentation, deadlines, and multiple priorities with accuracy.

• Effective verbal and written communication skills for interacting with business leaders, homeowners, vendors, subcontractors, and corporate teams.

• Ability to handle front desk responsibilities, incoming calls, and general correspondence with careful attention to detail.

• Experience reviewing compliance-related paperwork and maintaining complete records for vendors or subcontractors.

• High attention to detail and the ability to follow established procedures related to payroll support, documentation, and office operations.