Administrative Assistant

Tailored Management

Position Title: Administrative Assistant
Location: 4000 LUXOTTICA PL MASON OH 45040/ ONSITE
Work Hours: Mon - Fri/ 8AM - 5PM
Pay Rate: $ 28.79/hr on W2 Paid Weekly!
Benefits: Paid weekly, health, dental + vision insurance available!
Preferred Start Date: 10/12/2026
Duration: 6 month(s)/ Extension is possible based on performance, attendance, and business need)

Years of Experience: 5 years
SKILLS THE CANDIDATES MUST HAVE
Specific Skills Needed: below is a brief description

Event planning, reservation management, and on-site support
Coffee, Nespresso, water equipment and plant maintenance and oversight
Food service operations
Office and kitchen supply inventory management
Special projects (executive visits, desk equipment relocations, space adjustments, EA task ownership)
Administrative services, including, but not limited to:
Conference room administration
Team-specific supply orders
Shipping and printing requests
Business card and gift card orders
Locker assignments

GENERAL FUNCTION

The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.
This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration.
Energetic experienced professional who can wear multiple hats.
Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently.
Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

CONFERENCE CENTER SUPPORT

Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
Prepares coffee and set out snacks as needed

OFFICE & FOOD SUPPLY MANAGEMENT

Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)

OFFICE SUPPORT SERVICES

Assist with special projects as needed e.g. employee desk moves
Create and maintain office phone list and desk assignments
Track "Customer" personnel moves
Preparing business correspondence, agendas, and presentations, using Microsoft Office
Scheduling, coordinating and catering ordering for meetings, events and other similar activities

GENERAL / COMMUNICATION

Identify, evaluate, research, and recommend solutions to office services related issues
Coordinating between departments and operating units in resolving day-to-day administrative issues
Assisting with administrative management, directory maintenance, logistics, equipment and storage
Actively participate in Emergency Fire Warden Safety program for campus locations.

#TMCA

Apply

Vacancy posted 3 days ago

Similar jobs that could be interesting for youBased on the Administrative Assistant in Mason, OH vacancy

Administrative Professional --- IMMEDIATE NEED!!!
...Management Analyst / Senior Technical Editor provides comprehensive administrative, program, process, and high-impact technical editing support... .... Support leadership with timekeeping actions by assisting in keeping ATAAPS current and concurring actions as required....
Suggested
Work at office
Immediate start
Flexible hours
Core4ce
Kings Mills, OH
3 days ago
Commercial Administrative Assistant
$40k - $60k
...are interested in joining the Beta Bionics team! *User must be carb aware. Summary/Objective: The Commercial Administrative Assistant provides administrative and operational support to the Chief Commercial Officer and the broader Commercial organization. This...
Suggested
Work at office
Local area
Beta Bionics
Mason, OH
2 days ago
Planner/Scheduler
Job Title: Planner/Scheduler Location: MASON, Ohio- 45040 Duration: 5 Months Introduction We are seeking a dedicated professional to join our team in a Planner/Scheduler role. The ideal candidate will possess strong project management skills and the ability...
Suggested
Work experience placement
Work at office
Immediate start
Artech
Mason, OH
4 days ago
Office Admin
...Office Admin Office Admin requires: HR Admin Administrative support Clerical Duties: Provide support to the... ..., generates, and updates reports (routine and non-routine) to assist management in making decisions (i.e. renewal status reports)....
Suggested
Work at office
Global Channel Management
Mason, OH
3 days ago
ADMIN ASSISTANT
$22 per hour
...We are hiring immediately for a full time ADMIN ASSISTANT position. Location : P&G - 8700 Mason-Montgomery Road, Mason, OH... ...Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and...
Suggested
Hourly pay
Full time
Part time
Local area
Immediate start
Remote work
Worldwide
Monday to Friday
Flexible hours
Compass Group USA
Mason, OH
1 day ago
Executive & Office Administrator
...Description Job Description BSI Engineering is seeking a highly organized, polished, and service-minded Executive & Office Administrator to serve as a key administrative partner to our President and Executive Team while helping create an exceptional experience for...
Full time
Work at office
Remote work
Flexible hours
Afternoon shift
BSI Engineering LLC
Mason, OH
20 days ago
Executive Administrative Assistant
...Requisition Number: 232681 Job Description Cintas is seeking an Executive Administrative Assistant to support a Vice President and senior leadership. This role serves as a trusted partner to senior leadership and responsibilities include: coordinating schedules...
Full time
Work at office
Local area
Shift work
Day shift
Cintas Corporation
Mason, OH
a month ago
Front Desk Administrative Part Time Position
$53.16k - $61.69k
...OTHER APPLICANTS WILL BE REJECTED. The principal function of an employee in this class is to perform clerical and related administrative support work under limited supervision. The work will involve the performance of general office duties, including receiving and...
Permanent employment
Full time
Temporary work
Part time
Work at office
City of Hamilton, OH
Hamilton, OH
5 days ago
Administrative Coordinator Senior
...• Contact appropriate people when special requests are made for procedure • Utilize comment field and key for communication to assist surgical team in case preparation and patient safety. • Schedules jointly with other departments when support and resources are...
Work at office
The Christ Hospital Cardiovascular Associates
Mason, OH
4 days ago
Dental - Front Office Coordinator
We have a fantastic opportunity for a dental office Front Desk Coordinator with Smiles 1st Children's Dentistry - Mason ! This position's primary responsibility is to handle all front office functions for the practice. The Front Desk Coordinator must ensure that patients...
Temporary work
Work at office
Monday to Friday
D4C Dental
Mason, OH
5 days ago
Dental Office Manager
...and financial performance. Responsible for practice operations systems and provides support to all functioning areas, including administrative support to the front and back office. This support is crucial to the delivery of the Company's mission of helping children...
Work at office
Monday to Friday
D4C DENTAL BRANDS, INC.
Mason, OH
2 days ago
Assistant Manager Urgently Hiring
...effectively motivate others ~ Must be able to stand, bend, walk for long periods of time ~ Must be able to lift 25 pounds without assistance ~ Other duties as assigned ~ Reliable transportation ~ High school diploma or equivalent Palm Beach Tan is an Equal...
Immediate start
Palm Beach Tan - Cincinnati (Hyde Park)
Mason, OH
5 days ago
Key Holder (Part Time)
...Additionally, Key Holders partner with the leadership team in driving activity to exceed store sales goals, help with team development and assist with store operational procedures as assigned.Boot Barn is where community comes first. We thrive on togetherness, collaboration,...
Hourly pay
Part time
Local area
Flexible hours
Shift work
Night shift
Boot Barn
Mason, OH
4 days ago
Assistant Manager (Urgently Hiring!)
Responsive RecruiterBenefits: Dental insurance, employee discounts, health insurance, opportunity for advancement, paid time off, training & development, vision insurance. We're all about tanning and wellness; are you? Immediate positions available - apply now! Base Pay...
Immediate start
Palm Beach Tan
Mason, OH
1 day ago
Front Desk Administrative Receptionist Position
...Job Description Job Description We are looking for an Administrative Assistant to support daily office operations for a construction and contractor-focused organization . This opportunity is well suited for someone who enjoys keeping administrative processes organized...
For contractors
Work at office
Robert Half
West Chester, Butler County, OH
27 days ago
Branch Office Administrator
...yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up... ...Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively...
Full time
Temporary work
Work at office
Home office
Flexible hours
Edward Jones
West Chester, Butler County, OH
2 days ago
Scheduler I
$66.41k - $99.61k
...specifications) to translate scope of work, milestones, contract time, and/or construction phasing and sequencing into the schedule. Assists project team in planning the work, including developing Work-Breakdown Structure (WBS), estimating durations, and sequencing the...
Contract work
Work at office
HNTB
Blue Ash, OH
1 day ago
Scheduler
Job Title General duties and responsibilities include monitoring customer orders entered, scheduling to appropriate press, and allocating appropriate material to each order. Coordination of press ready status of all open tickets is also required. Frequent communications...
People First Staffing
West Chester, Butler County, OH
3 days ago
Scheduler
$18.25 - $26 per hour
...and regulatory requirements Ensure all scheduling documentation, time sheets, and payroll records are accurate and completed on time Assist with onboarding new hires by coordinating schedules and training timelines Stay current on staffing regulations and adjust...
Full time
Temporary work
Work at office
Shift work
Glendale Place Nursing & Rehab Center
Blue Ash, OH
1 day ago
Scheduler
...calls to appropriate staff, makes daily patient, physician and other phone calls. Receives and routes messages, correspondence and administrative documents to the appropriate staff. Performs phone system/answering service functions. Manages the physician's outlook calendar...
Work at office
The Christ Hospital Cardiovascular Associates
Loveland, Hamilton County, OH
3 days ago
Branch Office Administrator
...posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500 company where Office Administrator, Financial Advisor, Office, Client Support, Administrator, Business Services...
Work at office
Edward D. Jones & Co., L.P.
West Chester, Butler County, OH
3 days ago
Full Time - Scheduling Staffing Admin - Day
We are looking for a Scheduling and Staffing Administrator to support store leadership through administrative duties related to staffing, scheduling, and compliance. The ideal candidate will have experience in a retail environment and possess strong
Full time
Lowe's
West Chester, Butler County, OH
5 days ago
Real Estate Showing Assistant
Summary Join a Leading Network of Real Estate Experts and Excel Among the Nation’s Top 20% in a Vibrant, High-Energy Environment. Our established success model provides cutting‑edge systems, state‑of‑the‑art technology, essential resources, tailored coaching, in‑depth ...
The Cornestone Home Group, eXp Realty, Powered by PLACE
Mason, OH
4 days ago
Assistant Director
...Training & development Vision insurance Wellness resources Assistant Director | Early Childhood Education Are you organized,... .... Previous childcare or early education experience, with administrative or leadership experience. The ability to manage center...
Temporary work
The Learning Experience
Mason, OH
a month ago
HR & Office Administration Coordinator
$55k - $60k
...HR & Office Administration Coordinator A growing aerospace and defense software company in Blue Ash, OH is entering its next phase of growth, modernizing its technology platform and building the internal capabilities needed to scale. The company’s software helps improve...
Work at office
Urrly
Blue Ash, OH
5 hours ago
Event Assistant
...Are you energetic, driven, and looking to kick-start a career in events, sales, or marketing? We’re looking for a motivated Event Assistant to join our growing team and help support event planning and execution for our dynamic clients - including leaders in telecommunications...
Day shift
Afternoon shift
Launch 513
Mason, OH
4 days ago
Produce Team Member (Clerk, Floor Service) - Part Time
$16 - $25.4 per hour
...keeping cases and shelves clean and well stocked by front-facing, checking codes, rotating and removing out-of-date products. Assists Team Leader in organizing and displaying volume and seasonal items. Monitors and prevents spoilage and communicates waste to buyers...
Hourly pay
Part time
Seasonal work
Immediate start
All shifts
Flexible hours
Shift work
Night shift
Whole Foods Market
Mason, OH
3 days ago
Produce Team Member (Clerk, Floor Service) - Full Time
$16 - $25.4 per hour
...display by keeping cases and shelves clean and well stocked by front-facing, checking codes, rotating and removing out-of-date products. Assists Team Leader in organizing and displaying volume and seasonal items. Monitors and prevents spoilage and communicates waste to buyers...
Hourly pay
Full time
Part time
Seasonal work
Immediate start
All shifts
Flexible hours
Shift work
Night shift
Whole Foods
Mason, OH
5 days ago
ADMIN ASSISTANT (FULL TIME)
$22 per hour
...Admin Assistant We are hiring immediately for a full time Admin Assistant position. Location: P&G - 8700 Mason-Montgomery Road,... ...Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities...
Hourly pay
Full time
Part time
Local area
Immediate start
Remote work
Worldwide
Monday to Friday
Flexible hours
Compass Group
Mason, OH
3 days ago
Administrative Assistant to the Superintendent
...Administrative Assistant to the Superintendent Madeira City Schools Board of Education Office 12-Month Position | 247-Day Contract Anticipated Start Date: December 1, 2026 Application Deadline: October 16, 2026 Madeira City Schools is seeking an exceptional...
Contract work
Work at office
Flexible hours
The Greater Cincinnati School Application Consortium
Madeira, OH
4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!