AP Specialist - AC3 - #1015

Job Description

Job Description

Position Summary:

The primary responsibilities of the Accounts Payable Specialist position include processing invoices for payment and the establishment/maintenance of vendors for multiple companies and departments. This position responds to accounts payable needs of both internal and external clients. Excellent customer service, communication, and follow up skills are required. This position reports to the Controller.

Position Responsibilities:

· Acts as Administrative Assistant to President and Vice President/Chief Operating Officer.

· Set up and maintain vendors in accounting system and respond to vendor inquiries regarding account matters.

· Process invoices for payment to include matching credit card bills with receipts and the proper recording of transactions by branch and department.

· Make bank deposits, assist in maintaining stock levels of stationery/other supplies.

· Maintain various spreadsheets.

· Prepare 1099 and 1096 forms at year-end.

· Maintain record of company vehicle registrations, insurance, fuel cards and driver assignments.

· Maintain technician access to various company charge account.s

· Balance inventory purchase receiving account.

· Prepare monthly warranty reports and perform annual audit of client warranties.

· Perform monthly audit of subcontractor insurance certificates.

· Sales tax reporting functions.

· Assist with bank reconciliations.

· Complete miscellaneous projects and duties.

Position Requirements:

· Two years of experience in accounts payable or similar accounting role is required.

· The ability to work with confidential matters is required.

· Proficiency in Microsoft Office computer applications and applicable operations programs.

Knowledge, Skills and Abilities Required:

· Accounting Concept Knowledge – Knowledge of accounting principles and practices, especially the ability to differentiate between balance sheet and income statement items.

· Communication – Must have above average communication skills and a sense of urgency.

· Administrative – Knowledge of administrative and office procedures and systems such as Microsoft Office, managing files and records, and workplace terminology.

· Problem Solving – This position interacts with multiple company departments, thereby requiring an attitude that fosters a teamwork approach to problem-solving.

· Must be detail oriented and possess good organizational and time management skills.

Physical Requirements:

· Lift up to 25 pounds