Billing Coordinator

Billing Coordinator Location: Spring, Texas (Hybrid Schedule) Schedule: Monday–Thursday in office | Friday remote Position Overview We are seeking a detail-oriented and organized Billing Coordinator to support accurate, timely, and compliant billing operations in a fast-paced, high-volume environment. This role is responsible for preparing and processing customer invoices, resolving billing discrepancies, and serving as a key liaison between internal departments and external customers. The ideal candidate is analytical, customer-focused, and highly organized, with the ability to manage multiple priorities while maintaining a high level of accuracy and professionalism. This position works closely with Sales, Account Management, and Accounting teams to ensure billing accuracy and an excellent customer experience. Key Responsibilities Prepare, review, and process customer invoices accurately and on time Ensure invoices align with customer contracts, pricing agreements, and supporting documentation Maintain accurate billing records and supporting documentation Billing System Management Enter and maintain invoice data within customer billing portals and internal systems Utilize ERP and inventory management systems to support billing operations Ensure all billing information is updated and properly documented Billing Issue Resolution Investigate and resolve billing discrepancies, including pricing variances, purchase order mismatches, and quantity issues Collaborate with internal teams to resolve invoicing concerns efficiently and accurately Escalate complex issues when necessary while maintaining strong follow-through Customer Communication Respond professionally and promptly to customer billing inquiries Communicate regarding invoice corrections, purchase order updates, pricing concerns, and related billing matters Build and maintain positive customer relationships through effective communication Compliance & Accuracy Ensure billing activities comply with company policies, customer requirements, and internal controls Maintain audit-ready documentation and support financial accuracy Demonstrate strong attention to detail and commitment to quality Cross-Functional Collaboration Partner with Sales and Account Management to verify pricing and order details Work closely with Accounting on billing adjustments, corrections, and accounts receivable support Contribute to process improvement initiatives to enhance billing efficiency and accuracy Required Qualifications Strong attention to detail and commitment to accuracy Excellent written and verbal communication skills Ability to analyze billing data and identify discrepancies or trends Proficiency with billing systems, invoicing platforms, or accounting software Basic understanding of accounts receivable and revenue-related accounting concepts Strong organizational and problem-solving skills Ability to manage multiple priorities in a fast-paced environment Preferred Experience Previous experience in billing, invoicing, or accounts receivable Experience using ERP systems such as Oracle Background supporting industrial, energy, logistics, or supply-chain related customers Benefits Hybrid work schedule offering flexibility and collaboration Opportunity to work in a collaborative and fast-paced environment Career growth and development opportunities

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