Administrative Specialist 2

Purpose/Description

Administrative Specialist 2 performs highly difficult, complex and responsible office work, including handling monetary transactions in various departments. In the County Clerk's Office, typical duties and responsibilities may include: accepting receipts, fees and payments from customers; issuing receipts and entering transactions and supporting data into the cash register; distributing and reviewing assignments of subordinates; maintaining statistics relative to work received and completed; entering court orders, judgments and proceedings into the Court Case Management System and other duties as assigned. In the Office of the Sheriff, the Administrative Specialist 2 performs cashier duties such as handling money, assisting customers, reconciling registers and preparing deposits; reviewing documents from customers for accuracy and completeness; notarizing Sheriff's Deeds and proofs of service; assisting with preparing the auction, as well as other general clerical duties as assigned.

Required Tasks

• Accepting receipts, fees and payments from customers.
• Issuing receipts and entering transactions and supporting data into the cash register.
• Distributing and reviewing assignments of subordinates.
• Maintaining statistics relative to work received and completed.
• File stamping documents, true copying documents, and preparing them for certification.
• Performing other duties as assigned.

QUALIFICATIONS

Educational/ Experience Requirements

• • A high school diploma or its equivalent; AND
  • At least two years of higher level clerical or other office administrative experience, which must include handling monetary transactions.

  Candidates may be considered for higher level positions based on additional years of experience.

TYPE OF ASSESSMENTS

A Written Assessment (100%) will be administered covering knowledge of basic math skills, general office practices, general clerical practices and procedures and related knowledge.

Candidates must pass all tests in order to be placed on the eligibility list.

In the event that the number of eligible applicants is equal to or less than the number required for certification, the Department of Personnel/Human Resources may substitute for the above tests an evaluation of experience and training or other such tests as the Department may deem desirable to determine the competence of the applicants for appointment.

PURPOSE

The purpose of this examination is to establish an eligibility list from which to fill present and future vacancies. The eligibility list will remain in effect for six (6) months but may be extended.

This is a continuous examination and ranking on the eligible list will be subject to change as names are added to and removed from the list.

GENERAL INFORMATION

How to Apply : The application may be used both for determining admission to the examination and for rating experience and training. Applicants will be notified by mail of the time and place of the examination. Section 5 (b) of Rule 6 of the Rules of the Department of Personnel/Human Resources provides that persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision within twenty (20) days following the mailing of such notification, stating the basis on which it is felt that their application should be accepted.

Investigation and Probationary Period : An investigation of character and past employment and/or fingerprinting of candidates will also be conducted. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent, in accordance with the provisions of the collective bargaining agreements.

Veteran's Preference: Honorably discharged war veterans who receive passing grades on examination will have ten (10) points added to their final earned examination scores and those who have a service connected disability will have five (5) points added to their score, for a possible total of fifteen (15) additional points. Requests for and proof of eligibility must be submitted at the time of the examination.

Appeal of Rejection: Persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision. An appeal must be filed within twenty (20) days following the mailing of the rejection stating the basis on which the application should be accepted.

Review of Examination : A request to review an examination must be made in writing within twenty (20) days after the notice of result of the examination is mailed. An appeal concerning the rating received must be made in writing within twenty (20) days after the review. An appeal must state the basis on which it is claimed that the rating is improper.