Administrative Assistant

Responsibilities Answer phone calls and direct calls to appropriate staff in a professional manner Open, sort, and distribute mail; prepare USPS mail and FedEx items Set up conference rooms in the main lobby area for meetings, including delivery of meeting-related materials and processing quick orders for lunch or snacks Order necessary supplies for copy rooms, kitchen, and office staff Assist with stocking/cleaning of kitchen and supply room on a regular basis Scan and file documents as needed Review and update websites to ensure all necessary items are posted and information is up to date Schedule and coordinate meetings, trainings, and events, including ordering meals, reserving conference space and audio/video needs, and handling registration, presentations, organization of supplies, shipping, travel arrangements, and meals Transcribe minutes and create outlines as needed Compile packets/documents needed for Board meetings Upload packets/documents to the iPads for Board meetings Provide support with the preparation, proofreading and finalization of proposals, presentations and reports in Microsoft Word, PowerPoint, and Excel Assist with expense report and timecard submissions Maintain hard copy and electronic filing systems, and keep the storage room orderly Maintain and distribute keys/key fobs per rules and requirements Assist with creation of electronic parking permits and distribution per rules and requirements Assist with mailings, including printing and envelope stuffing Assist other PFM Associates and Analysts when needed Perform other administrative duties as required Qualifications Authorization to work in the U.S. for any employer without sponsorship now or in the future Bachelor’s degree or at least three (3) years’ relevant professional work experience Proficient in Microsoft Word, PowerPoint, and Excel Knowledge of standard reference sources and information gathering methods Ability to research information in response to specific direction Excellent proofreading and organizational skills Strong oral and written communication skills Ability to prioritize and manage multiple assignments from multiple staff members Ability to work both independently and within a small team Bilingual (Spanish) a plus Compensation The anticipated base pay for this role is between $20.00 and $23.00 per hour. Actual compensation is influenced by a variety of factors including skills, experience, qualifications, and geographic location. EEO & Accommodation Statement PFM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. PFM maintains a drug‑free workplace. If you need assistance or accommodation due to a disability at any time during the application or hiring process, contact View email address on click.appcast.io or call View phone number on click.appcast.io. This contact information is for accommodation requests only and should not be used for application status updates or other inquiries. #J-18808-Ljbffr