Commercial Property Administrator

Commercial Property Administrator

Pay Range: $24.00 - $31.25 per hour (DOE)

Job Type: Contract-to-Hire

Location: Sandy Springs, GA 30328

Schedule: Monday - Friday, 8:00 AM - 5:00 PM (1-hour unpaid lunch)

Position Summary

The Property Administrator supports the daily operations of a commercial property, including administrative functions, tenant relations, and financial coordination. This role partners closely with property management to ensure efficient operations, accurate reporting, and a high level of tenant service.

Key Responsibilities

Leasing & Tenant Relations

• Assist with new leases and renewals, including preparation of commencement letters
• Track and maintain lease data, including expirations and renewals
• Prepare welcome letters and support tenant move-ins
• Coordinate tenant move-ins and move-outs
• Maintain tenant directory and records (insurance certificates, security deposits, parking permits)
• Respond to tenant inquiries and manage incoming calls

Operations & Administrative Support

• Manage front office operations, including supplies, scheduling, and organization
• Receive maintenance requests and coordinate with maintenance teams
• Maintain property documentation, reports, and inspection records
• Process and track work orders (e.g., Angus or similar systems)
• Maintain building information such as white books and executive summaries
• Support special projects and additional operational tasks as assigned

Financial & Reporting Support

• Support collections and delinquency follow-up efforts
• Code invoices, allocate expenses, and assist with reconciliations
• Reconcile tenant services and assist with bill-backs
• Review and process tenant statements
• Assist with financial reporting, variance tracking, and budget-related tasks
• Create reports using Excel and/or PowerPoint

Systems & Data Management

• Ensure accuracy of data in Yardi or similar property management systems
• Maintain vendor records and coordinate with vendors as needed

Qualifications

• Prior experience in commercial property management required
• Exposure to accounting or financial processes strongly preferred
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Excellent communication and customer service skills
• Proficiency in Microsoft Office (Excel required)
• Experience with Yardi or similar systems is a plus

Education

• High School Diploma or equivalent required
• Associate's or Bachelor's degree in Business, Accounting, Finance, or related field preferred

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.