Payroll Manager (Itasca)

Position Summary

Responsible for accurate and timely payroll for approximately 400 union and non-union employees across

eight collective bargaining agreements (CBAs), including certified payroll, prevailing wage, union fringe reporting, reconciliations, and payroll compliance.

Essential Duties & Responsibilities

• Process and reconcile recurring payroll for approximately 400 employees; audit timecards, pay rates, deductions, overtime and adjustments.

• Interpret and apply eight CBAs, including craft classifications, wage schedules, dues, benefits and overtime provisions.

• Prepare certified payroll submissions and maintain records for applicable federal, Illinois and local prevailing wage projects.

• Calculate, reconcile and submit union fringe benefit contributions, dues and remittance reports on required deadlines.

• Coordinate with field operations and project teams on time entry, job costing, classifications and labor allocations.

• Maintain payroll data in ADP or designated system; resolve discrepancies and support audits and process improvements.

• Partner with HR and Accounting on employee changes, tax withholding, garnishments, general ledger and compliance reporting.

Qualifications

• Five or more years of complex payroll experience; multi-union payroll experience strongly preferred.

• Working knowledge of CBAs, union fringe reporting, certified payroll and prevailing wage

requirements.

• Strong Excel, reconciliation and payroll systems skills; ADP experience preferred.

• Experience in construction, utilities, telecom, manufacturing, public works or another unionized

environments welcomed.

• Ability to handle confidential data, meet strict deadlines and communicate with field and office

employees.

Work Environment & Physical Demands (OSHA / ADA Documentation)

Primarily an office-based position with routine computer and telephone work. The descriptions below reflect anticipated job demands and should be validated against actual duties and the workplace hazard assessment; they do not independently establish OSHA compliance.