Operations Assistant

Job Description

Job Description

Keep Operations Moving. Support the Team. Make an Impact. APEX Placement and Consulting has partnered with a growing, employee-owned forensic consulting firm in Novi, MI seeking an organized and proactive Operations Assistant to support its technical and executive teams. This is a hands-on opportunity for someone who enjoys being the person who keeps things running smoothly. You’ll work closely with engineers, scientists, executives, clients, and vendors while helping manage the day-to-day operations of the office. If you’re someone who takes initiative, stays organized, and enjoys supporting a team, this could be a great opportunity to grow with a fast-paced organization. What’s in it for you: $60,000 – $70,000 annual salary, depending on experience

Annual bonus opportunity

Monday–Friday, 8:00 AM–5:00 PM

Full-time, in-person position

15 vacation days, 10 holidays, and 10 sick days

Parental leave

401(k) match up to 6%

Medical, dental, and vision coverage

Life and disability insurance

Employee assistance program

Mentorship and professional development opportunities

Employee-owned company with a collaborative and supportive culture

What you’ll be doing: Serve as the welcoming front-desk presence for the office, greeting visitors and handling incoming calls

Keep conference rooms, common areas, and office spaces organized and ready for use

Manage incoming and outgoing mail, packages, and office logistics

Monitor office inventory and order supplies, materials, and snacks as needed

Coordinate office facilities, equipment, vendors, and service providers

Run occasional office errands and assist with day-to-day operational needs

Communicate with employees, clients, and other contacts while monitoring the general office email

Schedule meetings and coordinate travel arrangements

Assist with basic financial administration, including expense entry

Identify operational gaps and take initiative to address them

Provide administrative and operational support to executives, engineers, scientists, and other team members

Take on additional responsibilities as needed to support the overall success of the office

What we’re looking for: 0–4 years of experience in administration, operations, or a related area

Highly organized with strong attention to detail

Excellent communication and interpersonal skills

Ability to manage multiple priorities and adapt to changing needs

Proactive mindset with a willingness to take ownership without waiting to be asked

Strong Microsoft Office skills

Comfortable working in both Mac OS and Windows environments

Associate or bachelor’s degree in a related field is a plus

Experience with Daylite, QuickBooks Online, Expensify, or Basecamp is a plus

This is an ideal opportunity for someone who wants more than a traditional administrative role. You’ll have the opportunity to make an immediate impact on office operations while learning from and working alongside experienced technical and executive professionals. As the company continues to grow, there will also be opportunities to explore and develop within other areas of the organization.