Office Administrator

Job Description

Job Description

Position Overview

ATG Supply, a woman-owned small business, is seeking a reliable, detail-oriented Administrative Assistant / Office Assistant to support daily office operations. This role is ideal for a highly organized individual who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes initiative. The position involves a wide range of administrative, financial, and customer-facing responsibilities essential to the smooth operation of a small office.

Key Responsibilities

• Perform general administrative and clerical duties, including filing, data entry, and document management
• Handle accounts payable (AP) and accounts receivable (AR) functions
• Assist with billing, invoicing, and payment tracking
• Manage email correspondence and professional communication with customers, vendors, and government entities
• Answer and route incoming phone calls professionally
• Build and maintain strong, lasting relationships with current and new customers through professional, responsive, and customer-focused communication
• Submit bids and assist with proposal preparation
• Assist with identifying and researching potential new customers and business opportunities
• Maintain accurate and organized records using QuickBooks and other internal systems
• Utilize Microsoft Office 365 and Oracle for daily tasks and reporting
• Review work carefully and maintain a high level of accuracy and attention to detail in all administrative, financial, and customer-related tasks
• Support miscellaneous office tasks as needed to ensure efficient operations

Required Skills & Qualifications

• Strong organizational skills with exceptional attention to detail and accuracy
• Proven ability to multitask and manage competing priorities effectively without sacrificing quality
• Excellent written and verbal communication skills
• Strong customer service skills with the ability to develop and maintain positive, lasting relationships with customers and vendors
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook)
• Experience with QuickBooks; familiarity with Oracle preferred
• Basic understanding of AP/AR and billing processes
• Professional demeanor and customer-focused mindset
• Ability to communicate professionally and effectively with customers, vendors, and government entities
• Ability to work independently and as part of a small team
• Self-motivated, dependable, and willing to take initiative
• Strong commitment to accuracy, organization, and follow-through

Work Environment & Schedule

• Small office setting
• Standard business hours: 8:00 AM – 5:00 PM, Monday–Friday
• One-hour lunch break
• No weekends
• Closed most government holidays

Compensation & Growth Opportunities

• Competitive pay, based on experience
• Performance-based pay raises
• Opportunity for professional growth and increased responsibility within the company

\nCompany Description

ATG Supply is a woman owned business located in Memphis TN. We distribute parts and supplies to power, gas and water utilities, storerooms, and fleet services. We offer nearly every major brand with competitive pricing and on time deliveries.

Company Description

ATG Supply is a woman owned business located in Memphis TN. We distribute parts and supplies to power, gas and water utilities, storerooms, and fleet services. We offer nearly every major brand with competitive pricing and on time deliveries.