Receptionist

Receptionist

We are looking for a detail-oriented and welcoming receptionist to support daily front desk operations in Tucson, Arizona. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a positive first impression, delivering attentive customer service, and keeping office activity organized throughout the day. The schedule for this role is Monday through Friday, with shifts aligned to business needs between 7:00 AM and 5:00 PM.

Responsibilities:

• Welcome visitors, clients, and service guests in a courteous manner and direct them to the appropriate team members or departments.
• Manage incoming phone calls and emails efficiently, providing accurate information and ensuring inquiries are routed promptly.
• Coordinate appointment scheduling and assist with calendar updates to help maintain smooth daily operations.
• Support valet and customer arrival processes by helping organize check-ins and communicating with internal teams as needed.
• Partner with the administration and service departments to relay messages, confirm details, and keep workflows moving effectively.
• Enter and update customer or service-related information in office systems with a high degree of accuracy.
• Assist with general front office tasks such as document handling, order-related entries, and routine administrative support.
• Maintain a welcoming reception area and contribute to a detail-oriented, service-focused environment for all visitors.

Requirements:

• At least 2 years of experience in a receptionist, front desk, or customer-facing administrative role.
• Strong customer service skills with the ability to interact professionally with guests, clients, and internal staff.
• Experience handling inbound calls, email communication, and high-volume inquiries in a fast-paced setting.
• Proficiency with Microsoft Word and Microsoft Excel for everyday office and administrative tasks.
• Accurate data entry skills and the ability to manage scheduling or appointment coordination.
• Comfortable balancing multiple priorities while maintaining attention to detail and a positive attitude.
• Reliable availability to work Monday through Friday during assigned daytime business hours.

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