Special Education Secretary

Special Education Secretary

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance; Effective communication and interpersonal skills; Basic math skills; Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Experience: Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
2. Compile pertinent data as needed when preparing various state and local reports.
3. Maintain physical and computerized departmental files.
4. Maintain student records as needed.

Accounting

1. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
2. Assist with the preparation of purchase orders and payment authorization
3. Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.

Other

1. Answer incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain a schedule of appointments and make travel arrangements for department staff.
3. Receive, sort, and distribute mail and other documents to department staff.

Job Performance

1. Show knowledge of subject matter, routines, and processes required for job assignments.
2. Follows instructions and procedures appropriately.
3. Demonstrates thoroughness and attention to detail in carrying out job assignments.
4. Shows initiative and good judgment in job performance.
5. Uses time efficiently.
6. Maintains a neat and orderly work area.
7. Completes work on schedule.
8. Demonstrates proper use and care of supplies and equipment.

Administrative Requirements

1. Demonstrates punctuality and good attendance in adhering to work schedule.
2. Complies with directives and requests.
3. Complies with board policies and administrative procedures.
4. Maintains confidentiality.
5. Performs other tasks and assumes such responsibilities as may be assigned.

Personal Attributes

1. Maintains positive and productive working relationships and demonstrates tact and discretion in dealing with others.
2. Maintains proper standards of conduct and appearance.
3. Exhibits positive attitudes and enthusiasm in performance of duties.
4. Shows interest in self-improvement and developing knowledge and skills.
5. Responds constructively to supervision and guidance.

Compliance

1. Comply with policies established by federal and state laws, Texas Department of Health rule, State Board of Education rule, and board policy in health services area.
2. Comply with all district and campus routines and regulations.

Equipment Used: Personal computer, printer, calculator, copier, and fax machine.

Working Conditions: Work with interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.