Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a team in Houston, Texas in a contract position with the potential to become permanent. This role focuses on accurate client invoicing, commercial collections, and day-to-day cash activity while supporting timely payment processing and account resolution. The ideal candidate brings strong attention to detail, solid Excel skills, and the ability to work confidently with high-volume billing and customer account research.

Responsibilities:
• Initiate early-stage outreach to customers regarding outstanding balances and follow up to support timely commercial collections.
• Prepare and issue customer invoices using project and purchase order details, ensuring billing information is complete, accurate, and aligned with client requirements.
• Review billing support submitted by internal teams, identify discrepancies, and resolve issues before invoices are finalized.
• Process credit card payments and record related cash activity accurately within accounts receivable workflows.
• Investigate invoice errors such as incorrect tax treatment or missing exemption details, then complete bill revisions and credit memos as needed.
• Apply cash receipts, reconcile account activity, and help maintain accurate customer balances.
• Use Excel tools such as VLOOKUPs, PivotTables, and other formulas to analyze receivables data and support reporting.
• Contribute to the creation and maintenance of standard operating procedures that document core accounts receivable processes.• Prior experience in accounts receivable, including billing, cash applications, and commercial collections.
• Hands-on knowledge of customer invoicing in environments that involve time-and-material billing and purchase order requirements.
• Proficiency in Excel, including VLOOKUPs and PivotTables; experience with SUMIFS or HLOOKUP is a plus.
• Ability to review detailed billing information for accuracy and resolve discrepancies with internal stakeholders.
• Experience processing credit card payments and maintaining accurate cash activity records.
• Familiarity with credit memos, invoice adjustments, and tax-exempt billing corrections.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.