Event Production Lead

Description

About NYRR 

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club into the world’s premier community running organization. NYRR’s vision is to build healthier lives and stronger communities through the transformative power of running.   

NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City.  NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world. 

Headquartered in New York City, NYRR is a 501(c)(3) organization.  To learn more, please visit www.nyrr.org.   

At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions. 

New York Road Runners is an Equal Opportunity Employer 

About the Department 

The Event Development and Production Department develops and produces NYRR events from concept all the way through execution in alignment with NYRR’s mission. The TCS New York City Marathon, United Airlines NYC Half and the RBC Brooklyn Half are just a few of the 40+ adult events and 30+ Rising New York Road Runners youth events produced by the team each year. The team leads core elements of the operations including physical site management, timing and scoring operations, volunteer management, hospitality and special events, safety and security, management of our warehouse and all race collateral, city and state agency relationship management, and permitting. ​  

About the Position 

This position will report to the Director, Event Production, with the core responsibility of managing, leading and producing NYRR events properties, including the TCS New York City Marathon. 

Job Responsibilities (primary and secondary duties): 

• Manage all aspects of the project life cycle for NYRR events: expense tracking and invoice reconciliation, site planning, permits/approvals, timelines, preparation of logistics, run of shows and scripts, announcer scheduling, stage management, power and sound, live entertainment, staffing, vendor and contract management, execution of sponsorship activation plans and runner engagement activities and event execution. Post-event reconciliation and preparation of reports and recaps.
• Management and focus on sponsored and street events, in addition to Central Park and Prospect Park events.
• Develop and create site layouts using Google Maps, AdobePDF, PowerPoint, or similar mapping software.
• Oversee ordering of materials from outside vendors; acting as point-of-contact ensuring delivery and placement; processing related vendor payments.
• Collaborate with the Runner Services (Customer Service), Warehousing, Production, Race Scoring, Staffing / Volunteer, Hospitality, Broadcast and Medical teams to ensure all plans integrate seamlessly into the overall eventoperation.  
• Develop and maintainevent standards (production levels, runner servicesand amenities, medical, safety, security, communications, technology solutionsand contingency plans), standard operating procedures, planning management toolsand event analytics for all NYRR races with the goal of optimizingoperational efficiencies.
• Mentor other team members and Interns through project planning.
• Liaison externally with City Agencies (NYC Parks Dept, Central Park Conservancy, Prospect Park Alliance, NYPD, FDNY, The Mayor’s Office, Department of Transportation, Department of Sanitation, MTA) and local communities to ensure successful operation of NYRR events.
• Liaison internally with departments (Strategic Partnerships, Marketing, Strategy & Planning, IT and Finance) to ensure the entire organization is together on partner deliverables, brand messaging and runner communications, overall organizational strategyand budgets for NYRR event properties.
• Other duties and department projects as assigned. 

Job Requirements: 

Experience: 

• Minimum 3-5 years of event project management experience, preferably in the sports and/or entertainment industries, including a strong logistical/operational and customer service background as well as Run of Show, Scripting and Stage Management Experience. 

Education & Certifications: 

• Bachelor’s degree preferred.

Skills and Attributes: 

• Must have event site planning and management experience. Working knowledge of event site planning, power, lighting, connectivity and A/V. Previous experience in the NYC event planning landscape is preferred
• Ability to manage budgets and work within established budgetary guidelines for each event.
• Willingness to travel, work various weekends and extended hours as needed.
• Must have strong leadership skills and the ability to work effectively in a collaborative team environment; abilityto manage part-time staff.
• Focused attention to detail. Ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment. Works well under pressure and tight deadlines.
• Comfortable presenting to organizational senior management and external City Agencies.
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
• Strong attention to detail
• Excellent written and verbal communication skills 
• Ability to work occasional weekends or evenings 
• Strong commitment to diversity, equity, and inclusion 

Other Requirements: 

• USATF Official Certification and technical knowledge of road racing preferred.
• FEMA Level 100, 200, 700 and 800 training preferred.
• CPR/AED and First Aid Certification preferred.
• Forklift certification preferred.
• Proficient in Spanish a plus. 
• All staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and the TCS NYC Marathon.
• Operate in a hybrid environment, working in our midtown Manhattan office 2-days per week. 

Physical Requirements: 

• Ability to lift heavy equipment greater than 25lbs. 

Salary: 76K

New York Road Runners is an Equal Opportunity Employer