Accounting Specialist

Job Description

Job Description

Hiring Range: $65,000- $67,000

Location:  Hybrid (in-office days – Tuesday, Wednesday, and Thursday)

Department:  Accounting

Reports to:  Controller

Exemption Status:  Nonexempt

Job Summary: 

The Accounting Administrator Specialist provides essential accounting and administrative support to the Accounting Department and works closely with department leadership. This role requires a strong foundation in accounting, attention to detail, and the ability to manage multiple priorities while balancing transactional accounting responsibilities with departmental support functions.

Primary responsibilities include accounts payable processing, cash reconciliations, maintenance of financial records, and support of routine accounting activities to ensure accurate, timely, and compliant financial operations. The role also provides administrative support for finance-related committees and meetings, including the coordination of materials and the preparation of meeting minutes.

This position plays a key role in strengthening internal controls, supporting monthly close processes, and ensuring the smooth and efficient operation of the accounting function.

Essential Duties and Responsibilities: 

· Supports full-cycle accounts payable processing, including invoice review, vendor maintenance, reconciliations, 1099 reporting, honoraria payments for 400+ appointees, and ensuring proper coding and compliance with internal policies.

· Support and processes travel and meeting-related expense processing, including reimbursement review, reconciliation of airline and hotel invoices, assignment of general ledger codes, and calculation of applicable sales tax refunds.

· Performs daily cash activity processing, including preparation of deposit journal entries and reconciliation of bank activity to the internal CMS enrollment system, researching and resolving discrepancies.

· Prepares monthly bank reconciliations for multiple entities and accounts, investigating outstanding items and ensuring alignment between bank statements and the general ledger.

· Supports monthly close activities by reconciling assigned general ledger accounts, preparing routine journal entries, and assisting with sales and use tax filings.