Receptionist/Administrative Assistant

Job Description

Job Description

We are a growing law firm in need of a reliable and self-motivated receptionist and intake specialist. The individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients’ needs.

ESSENTIAL DUTIES

• Greet clients as they arrive at the office and inquire into their purpose of visiting the firm.
• Provide initial information regarding the firm’s services, and availability of lawyers.
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds.
• Record all information provided by clients and forward it to lawyers or legal assistants.
• Respond to telephone calls, diverting and transferring calls, and taking and relaying messages.
• Ensure that conference and shared spaces are tidy and ready for client meetings.
• Assist attorneys, paralegals, and other staff with various clerical duties as needed.
• Handle incoming and outgoing correspondence, according to established protocols and procedures, including taking certified mail to the post office.

MINIMUM QUALIFICTIONS

• Experience: Two years of full-time experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skill in effective oral and written communication
• Skill in exercising sound judgment and effective decision making
• Proficiency in Microsoft Office 365

Job Type: Full-time

Compensation: Starting at $24/hr

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• 8:30am - 5:30pm

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer Service: 2 years (Preferred)

Work Location: In person - Bastrop, Texas