Pre-Award Research Administrator

Pre-Award Research Administrator 2

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a highly motivated Pre-Award Research Administrator 2 to join our growing team and support the continued expansion of our dynamic research portfolio. The Department has consistently ranked among the Top 5 anesthesiology departments nationwide in Blue Ridge Institute for Medical Research funding over the past three years, reflecting the strength and impact of its research enterprise. The Pre-Award Research Administrator 2 is a crucial team member and will work with minimal supervision to manage the preparation and submission of a diverse portfolio of grant proposals—including federal grants, contracts, and large program projects—ranging from routine to highly complex.

This position will work closely with faculty, postdoctoral scholars, and staff to manage the proposal preparation process for sponsored projects, such as federal grants, foundation grants, industrial contracts, and clinical trials. This position will also work closely with Administrative Staff, external departments and institutions, and the School of Medicine Research Management Group.

Duties include:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic, review documents for completeness and compliance.
• Develop and finalize project budgets, in collaboration with RMG and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Advise and educate junior faculty, CE line faculty, postdocs on the grant submission process (internal/external). In addition to being a resource for PI's, the RA2 will also provide assistance and training for other administrative staff in the area of grants, sponsor processes, and other regulatory matters.
• Work with department and RMG on streamlining grant process (PIF submission through Just-in-Time).
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects
• May participate as a mentor and provide cross-training as needed.
• Provide back-up support to the Department Training Grant programs.

DESIRED QUALIFICATIONS:

• Prior proposal preparation with NIH Ks and Rs
• Experience with any of the following sponsors: NSF, DARPA, ARPA-H

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job-related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT)within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Research Administration Foundational Training (CRAFT) must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The expected pay range for this position is $102,428 to $119,626 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.