Accounts Payable

Job Description

Job Description

About Us

At J & J Remodeling of GA , we are a growing, fast-paced remodeling and restoration company that operates like a close-knit family. We support one another, value teamwork, and take pride in our work. Because we are expanding, our processes and procedures are actively evolving, and we appreciate team members who are adaptable, proactive, and excited to help us refine and improve how we operate.

We are seeking a detail-oriented, reliable Accounts Payable Specialist to manage our daily financial transactions, vendor and subcontractor payments, expense allocations, and routine payroll processing.

In this role, you will hold primary accountability for ensuring all operational expenses, fixed overhead, material costs, subcontractor invoices, and statutory tax or payroll obligations are properly documented, accurately job-costed, and paid on time. You will work closely with internal managers and production teams using QuickBooks and our project management CRM program .

• Cash Flow Tracking: Review bank and credit card statement activity daily to maintain real-time cash flow visibility in QuickBooks.

• Order & Transaction Processing: Assist with phone purchasing, logging order details, executing immediate card payments, and syncing records into QuickBooks and the CRM program.

• Fixed Overhead & Bills: Record recurring operational and overhead bills upon receipt, keeping organized records attached to each entry.

• Job Cost Allocation: Assign material, equipment, and subcontractor costs to specific customer jobs to ensure accurate project reporting.

• Subcontractor Management: Review subcontractor invoices against purchase orders, coordinate internal supervisory approvals, collect completed lien waivers, and ensure vendor active status before releasing disbursements.

• Document Management: Upload and route invoice documents into designated document folders within our CRM program.

• Account Reconciliations: Perform regular reconciliations of business bank accounts and credit card statements in QuickBooks.

• Employee Expense Audits: Audit staff expense reports against card usage and report compliance issues to management.

• Payroll & Commissions: Prepare and execute full-cycle employee payroll, print checks for signature, and handle commission distribution schedules.

• Tax Operations: Process and record quarterly regulatory payroll taxes, Workers' Comp fees, and state/federal withholdings.

• Experience: 2+ years of experience in Accounts Payable, bookkeeping, or job-cost accounting.

• Software Requirements: Strong working knowledge of QuickBooks (Required). Experience with CRM programs or job management software (Preferred). Proficiency in spreadsheets (Excel or Google Sheets).

• Adaptability & Mindset: Comfortable in a growing company where processes are being developed. Proactive, willing to offer ideas for process improvement, and eager to step up where needed.

• Detail & Communication: Strong organizational abilities, attention to accuracy, and effective communication skills for working with team members, vendors, and subcontractors.

• Supportive, family-like culture where your contributions are recognized.

• Opportunities to help shape and improve administrative processes as the company grows.

• Competitive compensation based on experience.

• Paid vacation time and paid sick leave offered after one year of employment.