Project Coordinator

Job description: We are seeking a project coordinator to join our team! EXPERIENCE: Two (2) or more years of administrative experience of which included supervisory, organization, coordination, and performance of duties at a responsible level Two (2) or more years of clerical experience of which must have included organization, coordination, and performance of duties of a responsible level. SKILLS, KNOWLEDGE AND ABILITIES: Excellent organizational skills Knowledge of personal computers and document scanning devices Must be proficient in software Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Procore Project Management Software a plus. Ability to plan, organize, and prioritize multiple tasks. Ability to communicate with others and to assimilate and understand information in a manner consistent with the essential job functions Ability to work independently or in a group with minimal direction (need to be able to work through all the details of complex projects, and know how and where to find needed information to complete the project) Ability to make sound decisions in a manner consistent with the essential job function Willingness to adapt and learn new skills and new ways of doing things Notary (is preferred) DUTIES AND TASKS Create and maintain project contacts lists Answer phone calls and coordinate messages Prepare AIA Owner Contract and Owner Change Orders Contractors Licensing in appropriate municipality Process Subcontracts and Sub Change Orders Process Submittals and RFI’s Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI’s. Submittals, and Logs) Prepare materials for meetings, set up conference rooms, greet clients Send emails, courier and mail items Maintain drawing log, order and distribute plans from blueprint company Prepare and distribute Closeout Documents Scan and save all documentation for project daily Perform related duties and responsibilities as required. Comply with the guidelines of the Employee Handbook Salary commensurate with experience Job Type: Full-time Benefits: 401(k) matching Health insurance Health savings account Life insurance Paid time off Referral program Schedule: 8-hour shift Monday to Friday Work Location: In person #J-18808-Ljbffr Waltbillig & Hood General Contractors, LLC