Human Resources Manager

Job Description

Job Description

Human Resources Manager 

603 Legal Aid seeks a detail-oriented and proactive Human Resources  Manager to support the organization’s HR functions. The HR Manager will play a key role in ensuring smooth HR operations while fostering a positive workplace culture. 

Key Responsibilities 

Recruitment and Compensation  

• Coordinate job postings and candidate outreach. 
• Screen resumes, conduct preliminary screening calls, and schedule interviews. 
• Conduct reference screenings. 
• Conduct background checks, research candidates, and new hire paperwork. 
• Write and update job descriptions and make exempt/non-exempt classification determinations. 

Onboarding & Offboarding  

• Facilitate onboarding and orientation for new employees. 
• Schedule training during first 30 days of employment 
• Facilitate offboarding and conduct exit interviews. 
• Assist with post-termination processes (final checks, property collection, etc.). 

Compensation, Benefits & Payroll Support  

• Evaluate compensation in line with organizational goals. 
• Evaluate benefit needs, satisfaction, and opportunities. 
• Assist employees with benefits enrollment and questions. 
• Maintain records of leave balances and PTO requests. 
• Administer protected leave (e.g., FMLA, ADA accommodation requests) and track related documentation. 
• Manage relationships with HR-related vendors (benefits brokers, background check providers, payroll processors, etc.). 

Policies & Procedures

• Draft, revise, and maintain employee handbook and HR policies. 
• Ensure policies remain compliant with evolving federal, state, and local employment law. 
• Communicate policy updates to staff and maintain a central policy repository. 
• Develop and maintain SOPs for core HR processes (hiring, onboarding/offboarding, leave requests, etc.). 
• Review policies periodically and recommend updates based on organizational needs or legal changes. 

HR Compliance & Records Management  

• Ensure compliance with federal and state labor laws. 
• Maintain up-to-date employee records, including personnel files and HRIS data. 
• Manage performance review processes.  
• Support HR-related components of grant compliance, including time-and-effort documentation and personnel policies tied to funder requirements, and assist with related audits. 

Employer-Employee Relations   

• Identify and implement HR best practices. 
• Serve as primary point of contact for HR-related inquiries. 
• Support employer in handling employee issues, resignations, and terminations. 
• Advise and support supervisors and managers in addressing employee performance, conduct, attendance, workplace concerns, and other employee relations matters.  
• Assist with progressive discipline, performance improvement plans, corrective action, and other performance management processes.  
• Provide guidance to managers on applying HR policies and practices consistently and fairly.  
• Serve as thought partner to executive team on handling HR matters. 
• Maintain appropriate documentation of employee relations matters and ensure confidentiality throughout the process. 

Training & Development  

• Coordinate ongoing staff professional development opportunities. 
• Coordinate required compliance training (e.g., harassment prevention) for all staff. 
• Support supervisor/manager training on HR processes and policies. 

Workplace Safety  

• Support workplace safety practices and administer workers' compensation claims as needed. 

HR Metrics & Reporting  

• Track HR metrics such as turnover and headcount. 
• Prepare HR reports and updates for leadership and/or the board. 

Office Culture and Engagement  

• Manage employee feedback initiatives. 
• Assist in organizing staff appreciation events and wellness programs. 
• Create a safe environment. 

Other Duties as Assigned  

Skills & Abilities 

• Strong interpersonal and communication skills, with the ability to work effectively with diverse teams. 

• Experience with full-cycle recruitment, benefits administration, and employee relations. 

• High attention to detail and strong organizational skills.  

• Excellent written and verbal communication skills. 

• Strong conflict resolution and interpersonal skills.  
• Ability to handle sensitive information with discretion. 
• Strong problem-solving skills and the ability to handle confidential information with discretion. 

• Knowledge of HR best practices, employment laws, and regulations. 

• Ability to work independently and exercise sound judgment in a small-organization setting where the HR Manager often wears multiple hats. 

• Nonprofit experience is preferred but not required. 

Qualifications 

• Associate’s or bachelor's degree in Human Resources, Business Administration, or a related field preferred. 

• 3+ years of experience in an HR support role. 

• Familiarity with Bamboo HR, or other HR software and payroll systems preferred. 

• Proficiency in Microsoft Office Suite. 

Compensation & Benefits 

This is a full-time, salaried position. The starting rate will be based on experience with an expected range of $57,500 - $68,750, which represents 3 to 10 years of experience. This position also includes 603LA’s generous paid time off and benefits package.