Program Specialist 2 - BEdA

Job Title

Position at Tacoma Community College

Position Overview

Tacoma Community College is part of and serves a diverse urban community that includes growing racial, ethnic, and immigrant populations. Our college embraces and celebrates the richness of our diverse community and is committed to building and supporting a faculty, staff, and student body that is representative of the community in which we serve. The college strongly encourages applications from candidates who recognize and honor the important role that diversity brings to an educational community. As a member of the Basic Education for Adults (BEdA) team, this position helps to support and coordinate academic services for students eligible for the Adult Basic Education and English Language Acquisition programs. It works closely with front desk workstudy staff, the Data Specialist, Navigators, and Associate Dean to provide quality support around processes and procedures for all BEdA students.

Essential Functions

Proactively welcome and support visitors from diverse populations by providing accurate and timely information using translation tools when needed. Respond to electronic, phone, and in-person requests for specific program information and initiate paperwork when necessary, including verifying eligibility for program participants with an emphasis on providing outstanding customer service and problem solving. Ensure outgoing program phone and email messages are current and accurate and that all telephone and email inquiries are responded to within two business days. Collaborate with work study front desk staff to complete daily office tasks like sending appointment reminders to students, preparing orientation and workshop booklets, etc. Schedule advising appointments. Support navigators with day-to-day tasks and communications with students including sending out workshop, orientation, and appointment reminders. Coordinate with navigators and the Associate Dean to resolve student concerns by identifying the issues, determining the procedural steps necessary to bring resolution, working with program staff to implement the resolution, and communicating the results to the appropriate stakeholders. Work collaboratively with partner departments such as Advising, Access Services, Enrollment Services, and Outreach and Recruitment to ensure students receive high quality, appropriate services in a timely manner. Coordinate with the evening proctor and front desk staff to facilitate the laptop checkout program. Work with BEdA staff, partner departments, and external stakeholders to coordinate and disseminate the schedules and staff attendance for special events, testing, orientations, workshops, and class visits. Book spaces on campus for orientations, workshops, weekly team meetings, and enrollment classroom visits. Provide support during orientations and workshops by checking students in and assisting with student log-in support. Proctor student CASAS testing and writing samples. Keep front desk stocked with flyers, handouts, and other common materials (all available in SharePoint). Check office supplies and keep track of general numbers of important items (pens, stickies, batteries, etc.) Place office supply orders as necessary. Other duties as assigned.

Qualifications

Education to Experience Equivalences: Associate's Degree = 2 years | Bachelor's Degree = 4 years | Master's Degree = 6 years Minimum Qualifications Associate's degree from an accredited college Two years of experience providing front-facing customer assistance regarding inquiries, complaints, problem solving, and coordinating office processes. OR equivalent education and/or experience. Experience with Microsoft Office products, including Outlook, SharePoint, PowerPoint, and Bookings. Preferred Qualifications Experience working in higher education, specifically Adult Basic Education, English Language Acquisition, and Developmental Education programs Experience working with and providing services to underrepresented populations. The successful candidate must demonstrate a commitment to cultural diversity and awareness in the workplace ethics, integrity, and sound professional judgement the ability to maintain confidentiality around student information and abide by FERPA regulations the ability to work both independently and collaboratively as part of a team robust problem-solving and critical-thinking skills excellent written and verbal communication skills tact and diplomacy in responding to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintain good working relationships among internal and external customers. The ability to actively prioritize and multi-task Conditions of Employment The finalist for this position will be subject to a criminal background check prior to the start of employment. Information from the background check will not necessarily prevent employment, but will be reviewed on a case-by-case basis by HR staff. Tacoma Community College has no responsibility or obligation to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Application Process

Application Materials & Procedure Complete application packages must include the following: Tacoma Community College application Resume & cover letter. In your cover letter indicate how your background and experience meet the qualifications for this position. Unofficial copies of transcripts for all colleges and universities attended (official transcripts will be required for the successful candidate). Terms of Employment This is a full-time classified position scheduled to work Monday through Friday 8:00 am - 5:00 pm. The salary range for this position is $45,924 - $61,332, with most candidates starting at $45,924 depending on qualifications. During the summer months, Tacoma Community College operates on a Monday through Thursday schedule. Flexibility in scheduling is required to meet the department's needs. Tacoma Community College offers a comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition for the employee; and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: Tacoma Community College Human Resources 6501 S 19th St Bldg. 14, Tacoma WA 98466