Clerk - Receptionist

Receptionist/Attendance Clerk

Under direct supervision, perform data entry including accounting, personnel, budget, demographics, or Public Education Information Management System (PEIMS) data; attendance; or grades into computer databases.

Qualifications:

• High school diploma or GED

Special Knowledge/Skills:

• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Proficient typing, keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines
• Demonstrate proficiency in handling matters of highly confidential nature
• Must possess personal qualities related to respect for the rights and confidentiality of others

Experience:

• Two years' data entry experience

Major Responsibilities and Duties:

Records and Reports:

• Enters alphabetic, numeric, or symbolic data from source document using online computer terminal or personal computer.
• Keys and verifies results according to procedures provided.
• Recognizes and corrects errors in original data prior to processing.
• Recognizes deficiencies in source documents and returns them to originator for correction.
• Prints reports using database information including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.

Professional Conduct:

• Demonstrates ability to remain calm and withstand pressures.
• Flexible to changes in routine and adapts quickly to changing situations.
• Reliable and responsible attendance and punctuality.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking ill of the district and district personnel

Other:

• Participate in staff development training programs to improve job performance
• Participate in faculty meeting and special events as assigned
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibilities:

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, calculator, copier and fax machine
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent districtwide travel; occasional statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress