Administrative Assistant

Job Full Description

SCOPE OF WORK:


Work will mainly consist of supporting the Office Administrator in processing contract


and subcontract documents. This role will provide financial accounting and clerical


support to the accounting department. reviewing payable invoices, material cost and


material receipts so job cost can be appropriately applied. This role will also assist other


company departments as needed and available.


RESPONSIBILITIES:


• Process contracts received from General Contractors for jobs awarded.


• Prepare computer files for newly awarded jobs.


• Generate and issue Subcontracts to Subcontractors after approval from the Project


Managers.


• Review and maintain documentation of required Insurance coverage by our


Subcontractors (COI).


• Assist AP with processing invoices.


• Perform general office duties such as filing, answering telephones, and handling


routine correspondence.


• Process Closeout Documentation for completed jobs.


CHARACTER EXPECTATIONS


1. Extremely attentive to detail


2. Adaptable/flexible


3. Relational


4. Quick Learner


5. Good work ethic


6. Problem solver


7. Able and willing to ask for help


8. Organized


9. Professional presentation (no shorts, short skirts, or tank tops) in appearance and speech


TECHNICAL EXPECTATIONS


1. Computer Knowledge


a) Proficient in Microsoft Office suite (Excel, OneNote, Word, etc.)


b) Ability to navigate basic computer file systems


c) Knowledge of PDF editing software is a plus (Adobe, etc.)


2. Job knowledge


a) Able to lay out weekly timeline based on workload


b) Job Flow/Schedule


i) Work with other departments and PMs

Covington, GA
2802
10232 Industrial Boulevard Northeast
Covington, GA 30014