Event Logistics Associate

Description

Position Purpose

Help ensure the success of events, facility rentals, workshops, meetings, and classes offered at the

Garden by providing set up and support services to departments and guests.

Position Information

Schedule: Variable evening shifts

Job Type: Full-time, non-exempt

Pay: $20.00/hr

Essential Duties

- Ensure that each event space is clean prior to, during, and after each event. This includes floors,

counter/table tops, fixtures, restrooms, and the removal of debris, recyclables, and trash

- Set up and break down tables, chairs, event equipment, and structures in a timely and orderly

manner as directed by weekly event schedule, carefully handling equipment and adhering to

safety standards and practices

- Set up and break down audio/visual equipment for events, programs and facility rentals; handle

minor troubleshooting with equipment hardware

- Assist Beverage Department staff with bar set ups and breakdowns prior to, during, and at

conclusion of events. This would include any assistance needed throughout the event regarding

trash, recycling, or assistance with ice and supplies

- Assist the Exhibits Department with the installation, maintenance, and de-installation of

temporary art exhibitions and seasonal displays

- Assist staff and guest deliveries of additional equipment and/or supplies to designated areas.

- Operate motorized cart to move all necessary furniture, equipment, supplies, and structures in a

safe manner

- Provide exemplary customer service to Garden staff, volunteers, clients, guests and vendors.

- Ensure that the needs of staff, volunteers, clients, guests and vendors are met throughout the

duration of those events

- Keep venue staging areas organized and clean, with only required equipment and furniture

staged. Maintain accessibility and uphold fire code

- Perform basic grounds-keeping tasks, when necessary, to maintain venues at presentation

quality; detect, report, and/or fix any damages or irregularities in the Garden, with a particular

responsibility for venue spaces

- Use email communication systems and utilize work request submission system

- May represent Event Logistics staff at Garden meetings

- May operate Garden vehicles off-site when required

- May operate heavy machinery (forklift, etc.) after completing training and certification

- Lead progress on long-term projects or installations while balancing daily responsibilities as

dictated by the setup report

Requirements

Competencies

- Must work during evenings, and occasional holidays

- Must have a valid driver's license and be able to operate a motorized cart

- Must be 18 years of age or older in order to transport alcohol as part of job requirements

- Must have good communication skills and ability to manage time to complete tasks by time

required

- Must possess exemplary customer service skills

Equipment Used

In addition to typical office equipment, this role requires the use of small hand tools, handheld power

tools, motorized cart, and other items need to set up, tear down, and maintain Garden displays and

events.

Internal Communication

Frequent communication with Garden staff in multiple departments.

External Communication

Occasional communication with visitors, vendors, and partners.

Working Conditions

Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type. Manual dexterity

and the ability to lift up to 75 pounds required. Must be able to climb a ladder, be comfortable working

with heights, and be physically capable of operating small handtools. This role will require outdoor work

in extreme temperatures and inclement weather.

Reasonable accommodations may be made, when necessary and feasible, to allow a qualified individual

to perform essential job functions.

Diversity, Equity, and Inclusion

Desert Botanical Garden is an Equal Opportunity Employer and considers all applicants without regard

to race, religion, color, sex, gender identity and/or expression, sexual orientation, marital or parental

status, age, national origin, veteran status, disability, or any other status protected by law.

The Garden fosters and supports workplace diversity, equity, and inclusion to honor the unique

perspectives, experiences, and contributions of all, to celebrate successes, and to cultivate individual

and institutional excellence.

All employees will help add to the Garden's diversity and fully embrace it.

This job description is not intended to be an exhaustive list of all duties, responsibilities, and

deliverables of the role. This is not a contract and should not be viewed as such. Other duties may be

assigned by supervisor and/or his/her/their designee.

Required

Preferred

Job Industries

• Other