Executive Services Coordinator

Executive Services Coordinator Location: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability. Key Responsibilities Executive & Administrative Support Provide high-level support to Executive Director and senior leadership Manage complex calendars, communications, and executive priorities Act as a primary liaison for internal and external stakeholders Anticipate leadership needs and ensure timely follow-ups Board & Governance Support Coordinate board, committee, and leadership meetings Prepare agendas, meeting packets, and reports Track action items, decisions, and follow-ups Ensure compliance with public meeting and governance requirements Cross-Functional Coordination Coordinate across engineering, environmental, construction, and administrative teams Facilitate communication between leadership, consultants, and stakeholders Identify and resolve coordination gaps across teams Records & Systems Management Manage document control, records, and information governance Oversee collaboration tools (SharePoint, OneDrive, etc.) Support public records requests and compliance processes Coordinate IT-related administrative functions Administrative Leadership Supervise administrative staff and consultants Assign work, set priorities, and monitor performance Establish workflows, standards, and best practices Ensure effective resource allocation across teams Must-Have Qualifications Bachelor's Degree in Business Administration or related field Minimum 10+ years of executive-level administrative or coordination experience Strong experience supporting executive leadership and board governance Experience managing complex workflows and cross-functional coordination Preferred Qualifications Experience in public sector or government agencies Experience supporting large infrastructure or capital projects Familiarity with California public governance (Brown Act, compliance) Core Skills Executive-level communication and stakeholder management Governance & board coordination Organizational and operational leadership Document and records management Problem-solving and decision support High attention to detail and confidentiality Core Competencies Strategic Thinking & Execution Leadership Support & Influence Cross-Functional Coordination Accountability & Ownership Adaptability in Dynamic Environments Veracity