Receiving Coordinator

About PARR PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products. Pay Pay: $21.03 - $25.29 per hour Job Summary The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods, thereby diminishing chances of product being returned and increasing customer satisfaction. This full‑time position supports our mission of Legendary Service Through Teamwork by providing team members with damage‑free product and assisting with returns. Responsibilities Receive and count all inventory delivered to yard, documenting counts on blind receiving page. Validate that materials received match purchase orders. Inspect materials for damage or defects prior to unloading. Notify vendor of any discrepancies in inventory received versus packing slip or damage, and of any defective inventory. Pre‑prints the blind receiving page and appropriate labels. Match purchase order to packing slip and electronically submit to Scantrack. Place inventory in staging area in an organized, comprehensive manner. Scan all blind receiving documents and Bills of Lading into Scantrack. Assist with semi‑annual physical inventory. Confirm purchase order and address on packing slip belong to location. Ensure “cover sheets” are added to the purchase order prior to receiving in ERP system. Assist the OIC in resolving variances. Utilize appropriate equipment to verify correct materials and quantities. Identify product labels and match them to purchase order to verify accuracy. Operate a forklift according to company standard. Complete all required training. Work with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return purchase orders, and contact vendor for pickup. Utilize vendor tracking form (VOTIF) to increase vendor performance. Understand product application. Ensure proper labeling of all special orders, inter‑yard transfers, and vendor returns. Complete the receiving process by the end of each day it arrives (update PO in ERP, scan documents). Cross‑train for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed. Open or close location when necessary. Assist with back orders for a quick resolution. Work efficiently with the Load Builder. Organize and maintain the "special order" area. Represent the company in a positive and professional manner. Exhibit thoroughness and accuracy. Perform other related duties as assigned. Investigate and resolve basic situations where inventory counts are incorrect (e.g., not counted at inventory, wrong unit of measure, product in wrong spot). Resolve negative quantity report daily when applicable. Review and resolve Special Order Report at least monthly when applicable. Resolve more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments). Assist in overall cleanliness of location. Replace all unreadable labels for easy identification by yard members. Work extended hours as needed. Remain solution focused. Take initiative or volunteer to solve issues. Assist OIC, Counter Sales, Purchasing, and Yard Employees as necessary. Write legibly on all paperwork (blind receiving pages, packing slips). Communicate all damage or inconsistencies of inventory received with appropriate team members. Utilize Microsoft SharePoint and Teams for communication and document handling. Respond to voicemails timely. Respond to e‑mail promptly with correct grammar and spelling. Communicate cycle count variances with management and Purchasing department. Handle oneself with professionalism during stressful situations. Communicate effectively both orally and in writing to internal and external team members. Serve as point of contact for deliveries from vendors. Bring areas of concern to management’s attention regularly. Wear proper uniform and safety gear. Perform daily lift inspections. Operate equipment safely. Look behind and honk horn when backing/rounding blind corners. Consistently follow all company safety protocols. Stack/store materials properly so they are stable, secure, and don’t create a hazard. Encourage coworkers to follow the best practices with safety. Bring safety issues to the attention of the manager. Participate on safety committee. Qualifications High school diploma or GED equivalent required. Class C driver’s license or alternative transportation preferred. Ability to speak, write, and read English required. Familiar with ERP system. Knowledge of receiving/inventory control principles, practices, and protocols. Knowledge of dimensional lumber, panels, and other building products. Must be able to operate a personal computer, smartphone, scanner, and any other equipment necessary for the job. Ability to follow procedures precisely. Ability to concentrate and attend to detail amidst a busy work environment. Ability to work independently and without supervision. Shoes that are puncture resistant, slip resistant, and made of leather or composite material required. Interpersonal skills: ability to work cordially, professionally, diplomatically, and with high level of customer service. Demonstrate sound judgment in dealing with sensitive business matters with internal and external customers of all types. Maintain confidentiality and accuracy of all information related to company finances and records. Identify processes, tools and/or procedures that may be improved to benefit the workplace and customers. Communicate with all levels of management and employees at a high skill level. Communication includes in‑person, written, e‑mail, and telephone as needed. Strong focus, planning, organizational and time‑management skills; manage changing priorities, handle multiple projects, and meet deadlines with high accuracy. Function independently, as part of a team, and in a leadership role within own cohort with a positive attitude, strong work ethic, and commitment to excellence. Think and respond quickly, positively, and professionally to changing circumstances. Manage stress and interact with others appropriately. Work Conditions The Receiving Coordinator works Monday‑Friday between the hours of 7 a.m. and 4 p.m. The position may require extended hours as needed. Work occurs both indoors with a computer and outdoors in all weather conditions. Physical Requirements Ability to sit and/or stand and walk for extended periods. Lift/push/pull up to 50 pounds and carry objects 50 feet. Work outdoors in all weather conditions. Utilize all appropriate safety equipment. Benefits Earn 2 weeks of vacation per year on day 1, increasing by one day each year up to 4 weeks. Employee paid sick days. 7 paid holidays. Standard medical plan with a low $1,000 deductible. Dental, vision, and Employee Assistance Program. Massage, chiropractic, and acupuncture coverage. Flexible Spending Account (FSA) and childcare pre‑tax spending programs. Footwear subsidy through boot vendor after 90 days of employment. Up to 50% match on the first 6% contributed to 401(k) after 1 year, fully vested at the end of the 3rd year. 3% profit share contribution to 401(k) with board approval. Tuition reimbursement up to $2,500 per year. Annual profit sharing ($525 minimum for full‑time employees who worked the full year in 2024). $1,000 referral bonus. Equal Employment Opportunity We are an equal opportunity employer. PARR complies with all applicable federal, state, and local laws for equal employment opportunity and prohibits discrimination in hiring, promotion, compensation, workload, and supervisory or any other aspects of employment. #J-18808-Ljbffr