Records Management Specialist

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the 'Posting End Date' shown below.

Position Information


Job Title
Records Management Specialist


Applications Accepted From
Public: Open to the public , AFSCME 3200 University Wide


Special Instructions to Applicants


PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY ASCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and attach the following: Detailed cover letter stating your qualifications and interest in the position, resume/curriculum vitae, and a list of three professional references with current contact details, including email addresses. References will be used with discretion late in the process.

Successful candidates must pass a background check.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

For full consideration, please apply by September 7, 2026.

This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.


Posting Number
20167037S


Job Description


Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.


Job Responsibilities
• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates, and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implements and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.


Minimum Qualifications


Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.


Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

• At least one year of customer service experience.
• Associate's degree, or vocational or technical school degree
• Service-oriented, diplomatic, and tactful when resolving problems.
• Computer proficient including Microsoft Office Suite.
• Good problem solving skills.
• Ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level. Familiarity with the Family Educational Rights and Privacy Act (FERPA)

Working Conditions/Physical Demands

Department
Registrar's Office


Pay Rate


Starting pay range $16.84 - $21.48

Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at

Total Compensation Estimator (For Full-Time Benefits Eligible Employees)

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Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.

See details on what we offer in one place and compare different options for retirement and insurance.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Job Open Date
08/21/2026


Posting Close Date


09/07/2026

Job Category
Classified AFSCME 3200 Bargaining Unit appointment


Months

Planning Unit
Vice President Enrollment Management


Work Schedule


Monday - Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch)

Campus
Athens


Expected hours worked per week
40


Expected duration of assignment
on-going


Applicants may contact this person if they have questions about this position.
Angela Andrews, View email address on click.appcast.io, View phone number on click.appcast.io


Non-Discrimination Statement


Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Information


Employment Type
full-time regular


Job Family/Subfamily
Records Management-Generalist


Career Track & Level
TAS3


Pay Grade
AF3200 |14|

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