Records Clerk II

Purpose and Scope

SUMMARY DESCRIPTION:

Under supervision, performs specialized, moderately difficult clerical work and applies varied procedures in accomplishing duties of a specialized function within a work location. Work involves a degree of independent judgment and some decision making based on experience or knowledge of a unit operation. Incumbent is required to assume specialized functions and duties learned only through job experience.

Essential Job Functions

• Performs routine, but varied clerical duties in accordance with standard procedures which may include photocopying, filing and tabulating information, answering phones, and distributing mail.
• Prepares various reports or tabulations from copy or rough draft, involving general or more technical information.
• Maintains specialized records, processes forms and reports of a specialized nature in a technical field or special unit.
• Utilizes data processing equipment for word processing, information input, and/or information retrieval.
• Interprets rules, regulations or procedures of an assigned unit.
• Responds to information requests, refers office callers, greets office visitors and explains well-defined and more complex rules and regulations.
• Maintains files and prepares reports and statistical data related to unit operation.
• Performs research, maintains records and assist in compilation of required data; makes routine mathematical calculations.
• Maintains confidentiality regarding departmental and business matters.
• Sorts, arranges, alphabetizes and files various correspondence, reports, vouchers and other materials; pulls requested materials from files.
• Applies knowledge of principles, practices, procedures, equipment, operation and organization of assigned unit.
• Performs related duties as required.

Minimum Qualifications

High school diploma or equivalent required and a minimum of two (2) or more years of progressively responsible clerical or secretarial experience required.

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.