Community Office Assistant

Job Description

Job Description

UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) that has tripled in size over the past 10 years, with no signs of slowing down. 

We are seeking a Community Office Assistant for our Woods Edge community.

Job Purpose

The purpose of the Community Office Assistant position is to support the Community Manager in handling all duties required to keep each community running as well as working together to ensure UMH standards are consistently maintained for residents and employees.  

Job Duties

• Assist the Community Manager with collecting rent 
• Assist the Community Manager with the process of selling and renting of homes
• Support efforts necessary to regularly inspect and maintain the community to consistently provide an attractive, clean and safe place to live.
• Help enforce community rules and regulations 
• Assist with supervising of maintenance staff
• Maintain working knowledge and application of the Americans with Disabilities Act as it pertains to various aspects of the community
• Maintain working knowledge and application of the Fair Housing Act and other local laws as they pertain to the sale, rental and financing of homes in our communities
• Assist with monitoring rent payments and take action to ensure timely rent payments by residents
• Follow UMH rent collection procedures 
• Learn and adhere to state specific guidelines on commencing eviction actions against residents who are delinquent in paying their rent or in violation of community rules.   
• Answer phones, take messages, coordinate with Community Manager on responding to resident needs
• Interface with residents, applicants, contractors and outside vendors
• Input checks into the Rent Manager System
• Enter bills for the community into the Rent Manager System
• Organize and file electronic and paper documents
• Clean and organize the office on a regular basis 
• Communicate professionally and respectfully with coworkers, managers and community residents.
• Closely follow UMH procedures for managing the community
• Consistently meet UMH standards for quality and safety
• The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned.

Physical requirements of the job

• Moving throughout the community by vehicle or on foot.  
• Frequent use of computer, keyboard, mouse and phone during the work day.
• No heavy lifting is required.  

Work Environment

• Working indoors in an office environment as well as moving throughout the community on foot or by vehicle

Travel

• Occasional car travel may be required to handle work-related errands outside of the community.
• Occasional car or air travel may be required to attend local or long distance trainings or  when visiting other communities. 

Work Schedule

• Full-time schedule, Monday through Friday, 40 actual hours worked per week with an unpaid lunch break each day.
• Occasional weekend, holiday or evening hours may be required based upon specific community needs such as special events, sales promotions, etc. 
• Part-time schedules will vary based upon specific community needs.
• In-person attendance is an essential function of this position.

Job classification

• This is a non-exempt position under the Fair Labor Standards Act.  Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours. 

Required qualifications

• Strong customer service skills and the ability to provide the UMH standard of service
• Ability to work as part of a team as well as independently to complete job duties
• Strong time management and organizational skills
• Willingness to attend periodic trainings on procedures and laws as they pertain to the job duties 

UMH offers employees a range of benefits:

• Competitive wages with options for annual bonuses and pay increases
• Sales positions include the option to earn commission
• 401(k) retirement savings plan with company match
• Generous paid time off
• Company-paid life insurance for full-time employees
• Medical/Rx, Dental and Vision insurance
• Voluntary benefit plans: Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical Illness coverage
• Pet Insurance
• Employee Assistance Program (EAP)

UMH Properties, Inc. will explore and provide reasonable accommodations to assist any  qualified individual with a disability in performing the essential functions of his/her job.  Please  speak with human resources should you require an accommodation or have any questions. 

UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment  without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.