Office Administrator

Job Description Job Description The Office Administrator will provide essential support to a medium-sized team of 11-30 members by managing daily office operations and ensuring efficient administrative workflows. This role reports directly to the Department Head and utilizes tools such as Google Workspace and Theranest to facilitate communication and organization. No travel is required for this position. Responsibilities Manage front desk responsibilities, including greeting visitors and handling inquiries with professionalism and warmth Operate phone systems, directing calls accurately and providing excellent customer service Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to support financial and administrative processes Oversee calendar management for team schedules, appointments, and meetings to optimize time efficiency Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping Support office management activities, including supply ordering, equipment maintenance, and facility coordination Proofread correspondence, reports, and other documents to ensure clarity and accuracy Provide customer support by addressing inquiries promptly via phone or email while maintaining professional phone etiquette Handle clerical duties such as photocopying, scanning, mailing, and filing important documents Manage insurance verifications Collaborations with all staff, stakeholders, and courts. Conduct authorizations of OMHC services Conduct vital signs and urinalysis Outreach initiatives All duties as assigned. Preferred Qualifications 3+ years of experience in office administration High school diploma or equivalent Company Description Job Board: Office Administrative Assistant Driver Mental Health Intern Mental Health Volunteer Medical Director Clinical Director Mental Health Therapist Clinical Supervisor (SUD) Substance Abuse Counselor Case Managers Rehabilitation Specialist (PRP) Direct Care Staff Apply Below! Questions? Email our recruiters at View email address on click.appcast.io. Little Love Notes, LLC offers competitive pay and benefits to Full-time Employees, including: Vacation and Sick/Personal Leave Nine (9) Paid Holidays Medical Benefits: Medical, Vision, and Dental Insurance 401K Plan with employer match Please submit all job applications along with your resume to View email address on click.appcast.io. Company Description Job Board:\r\n\r\nOffice Administrative Assistant\r\nDriver\r\nMental Health Intern\r\nMental Health Volunteer\r\nMedical Director\r\nClinical Director\r\nMental Health Therapist\r\nClinical Supervisor (SUD)\r\nSubstance Abuse Counselor\r\nCase Managers\r\nRehabilitation Specialist (PRP)\r\nDirect Care Staff\r\n\r\nApply Below! Questions? Email our recruiters at View email address on click.appcast.io.\r\n\r\nLittle Love Notes, LLC offers competitive pay and benefits to Full-time Employees, including:\r\n\r\nVacation and Sick/Personal Leave\r\nNine (9) Paid Holidays\r\nMedical Benefits: Medical, Vision, and Dental Insurance\r\n401K Plan with employer match\r\n\r\nPlease submit all job applications along with your resume to View email address on click.appcast.io.