Scheduler - Board of County Commissioners

Scheduler Position

Under limited supervision, the Scheduler provides administrative, project coordination, and clerical support to the Board of County Commissioners (BoCC). A core responsibility of this role is managing complex, high volume scheduling for multiple Commissioners, ensuring seamless coordination of meetings, public engagements, and rapidly evolving priorities. Working in a fast paced environment with elected officials, the Scheduler must demonstrate professional discretion, sound judgment, and the ability to handle sensitive information while delivering outstanding customer service to internal and external stakeholders. The role requires agility, accuracy, and proactive communication to support the Commissioners effectively, coordinate multifaceted activities, and serve as a key point of contact for constituents and County departments.

Examples of duties for success include managing, scheduling, and maintaining a comprehensive calendar of Board activities, meetings, events, conferences, and civic engagements. The Scheduler will coordinate logistics, prepare materials, and facilitate communication among County departments, the public, and external agencies. They will perform a broad range of administrative tasks, including drafting reports, preparing agendas, recording minutes, maintaining detailed records, verifying information, researching discrepancies, and organizing financial or statistical data. The Scheduler will review and proofread reports, letters, memos, and other written materials to ensure accuracy, clarity, and proper formatting. They will respond to constituent inquiries, determine appropriate routing, and ensure timely follow-up and resolution. The Scheduler will develop and maintain filing, tracking, and recordkeeping systems. They will conduct research within assigned areas and prepare reports or follow-up documentation as needed. The Scheduler will process invoices, maintain billing and budget-related records, and manage incoming and outgoing mail. They will support special projects and assignments as directed by the Board or administrative leadership. The Scheduler will serve as a backup for colleagues within the Constituent Services and Administrative team as needed. They will perform other duties and responsibilities as required.

Qualifications for success include strong communication skills, attention to detail, collaboration, technical skills, accountability, problem solving, relationship management, adaptability, decision making, and confidentiality. The Scheduler must communicate professionally with executives, staff, constituents, and external partners using sound judgment and discretion. They must produce clear, accurate, and professional written communications, with appropriate grammar, spelling, and punctuation. Skilled in business letter writing, basic report development, and preparing independent correspondence. The Scheduler must produce accurate, organized, and high-quality work while maintaining confidentiality; able to compile, maintain, and manage complex records and prepare routine reports. They must have a collaborative approach to working with Board staff, County departments, officials, and external partners to support shared goals. The Scheduler must demonstrate proficiency with Microsoft Office, JD Edwards, and other business systems while adapting to new technology. They must be able to work independently, set priorities, and complete tasks with minimal supervision while maintaining high-quality standards. The Scheduler must analyze situations, exercise sound judgment, and recommend effective solutions. They must foster positive, professional, and productive working relationships. The Scheduler must interpret and apply administrative policies, procedures, and regulatory guidelines. They must respond effectively to changing priorities and deadlines while maintaining composure, flexibility, and a commitment to service. The Scheduler must use sound judgment to resolve issues, prioritize work, and determine appropriate courses of action. They must exercise discretion when handling sensitive and confidential information and commit to maintaining confidentiality at all times.

More qualifications for success include at least three (3) years of experience performing responsible executive assistant office support. Education and training requirements include a high school diploma or GED required, supplemented by coursework in business, finance, bookkeeping, administration, or related fields. A Bachelor's degree is preferred. College-level coursework in Business Administration, Finance, Bookkeeping, Computer Science, or related areas is desired. A criminal background check is required.