Project Funding Manager

Job Description

Job Description

Benefits:

• Competitive salary

Location
Hybrid: Quincy, MA

Experience Level
Senior Level (5+ Years)

Position Overview
EOHHS is seeking a highly organized and collaborative Project Funding Manager (PFM) to support MassHealth Data & Analytics (D&A) technology initiatives within the Enterprise Data Management & Engineering (EDME) organization.

This role is responsible for helping MassHealth secure, manage, and maintain federal funding for major Medicaid technology investments. The PFM will manage funding documentation, budget forecasting, financial tracking, vendor contract alignment, CMS submissions, and compliance activities while supporting Advanced Planning Documents (APDs) and other federal funding requirements.

The ideal candidate will have strong experience in project funding, grants management, contract administration, budgeting, procurement, compliance documentation, and stakeholder coordination. Prior APD experience is beneficial but not required.

Key Responsibilities
Funding Management & APD Support

• Lead the development, maintenance, and submission of APDs, APD Updates, CMS submission packages, funding tables, and supporting narratives.
• Translate project plans, milestones, budgets, risks, and outcomes into funding documentation that supports CMS approval and compliance.
• Coordinate responses to CMS requests, questions, approval conditions, and follow-up activities.
• Track submission schedules, funding deadlines, and Federal Financial Participation (FFP) requirements.

Budgeting & Financial Management

• Maintain project funding and financial tracking reports.
• Track federal and state funding allocations, expenditures, encumbrances, forecasts, and budget variances.
• Support budget planning and forecasting activities across MassHealth D&A initiatives.
• Review timecard coding and resource allocation reporting for compliance.

Contract & Procurement Support

• Support development and review of: 
  • RFPs
  • Contracts
  • Contract Amendments
  • Interagency Agreements
  • Statements of Work (SOWs)
• Ensure funding approvals align with contracts, procurements, and vendor activities.
• Track vendor deliverables, contract periods, amendment status, and spending limits.
• Support vendor invoice and contract management activities.

Stakeholder Coordination
Collaborate with: 

• D&A Leadership
• PMO
• IT Teams
• Finance
• OFFR
• Procurement
• Legal
• Vendors
• CMS Stakeholders
• Facilitate meetings, gather project updates, track action items, and ensure documentation accuracy.
• Coordinate across multiple internal and external organizations.

Reporting & Executive Communications

• Prepare: 
  • Executive Briefings
  • Funding Status Reports
  • Budget Reports
  • Contract Summaries
  • Risk Assessments
  • Decision Support Materials
• Support monthly, quarterly, and annual reporting activities.
• Present financial and project information to executive leadership and stakeholders.

Governance & Documentation

• Maintain document repositories, templates, SOPs, version controls, and quality assurance processes.
• Ensure project and funding documentation is complete, accurate, auditable, and compliant.
• Support compliance reporting, systems certification activities, and governance reviews.
• Promote project management, funding, and documentation best practices.

Required Qualifications

• Bachelor's degree in Business Administration, Finance, Public Administration, Information Systems, or related field, or equivalent experience.
• 5+ years of experience in: 
  • Program Management
  • Project Management
  • Grants Management
  • Public Funding Administration
  • Contract Management
  • Project Finance
• Experience managing: 
  • Project Budgets
  • Financial Forecasting
  • Funding Documentation
  • Resource Allocation Tracking
  • Financial Reporting
• Experience supporting: 
  • Contract Administration
  • Vendor Management
  • RFP Processes
  • SOW Development
  • Procurement Activities
• Experience coordinating complex cross-functional stakeholders.
• Strong analytical, organizational, and executive communication skills.
• Excellent writing and documentation capabilities.
• Ability to manage multiple priorities and compliance-driven deliverables.

Preferred Qualifications

• Medicaid, MassHealth, CMS, or Healthcare industry experience.
• Experience supporting APDs (Advanced Planning Documents).
• Experience with federal funding programs and FFP funding.
• Experience supporting government technology programs.
• Experience within PMO organizations.
• Experience supporting large-scale data, analytics, or technology initiatives.

Core Skills

• Project Funding Management
• APD Development
• CMS Funding Support
• Federal Funding Administration
• Grants Management
• Contract Administration
• Vendor Management
• Budget Planning & Forecasting
• Financial Reporting
• Cost Allocation
• Procurement Support
• RFP Development
• SOW Management
• Compliance Documentation
• Stakeholder Management
• Executive Reporting
• Risk Management
• PMO Governance
• Medicaid Programs
• Healthcare Technology Projects